Receptionist/Administrative Assistant WE CARE Counseling Center - 1.0 Fort Wayne, IN Job Details Part-time $16 - $18 an hour 8 hours ago Qualifications Computer operation Microsoft Outlook Phone communication Computer literacy Spreadsheets Administrative experience Data entry Organizational skills Telephone systems Multi-line phone systems Clerical experience Office phone management Full Job Description Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy multitasking, this opportunity is perfect for you. Join us and be the friendly face that keeps our office running seamlessly while providing top-notch support to our team and clients. Responsibilities Greet visitors, clients, and vendors with professionalism and warmth, creating a welcoming environment. Manage multi-line phone systems, directing calls efficiently and courteously while taking detailed messages when necessary. Handle all incoming correspondence, including emails, mail, and packages, ensuring timely distribution. Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office. Support office management tasks including calendar management, appointment scheduling, and meeting coordination. Assist with basic bookkeeping tasks using QuickBooks or similar accounting software to process invoices and expenses. Provide exceptional customer service by addressing inquiries promptly and professionally both in person and over the phone. Requirements Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry. Excellent computer literacy with the ability to quickly adapt to new software tools. Strong verbal and written communication skills; bilingual ability is a plus for diverse client interactions. Experience managing multi-line phone systems and practicing professional phone etiquette. Demonstrated ability to handle front desk operations efficiently while managing multiple priorities. Previous experience with office management tasks such as calendar coordination, filing systems, and document proofreading is highly desirable. Join us in creating a vibrant workplace where your organizational talents shine! We value proactive individuals who are eager to contribute to a positive office environment while supporting our team's success through excellent administrative support. This paid position offers an engaging work atmosphere where your skills will make a meaningful impact every day!

Pay:

$16.00 - $18.00 per hour Expected hours: 20.0 per week

Work Location:

In person