Quickbooks knowledge is preferred Microsoft Office Answer and direct phone calls, take messages and relay them to appropriate staff members. File documents. Data Entry Prepare documents for printing and distribution. Maintain up-to-date employee holiday records Reply to email, telephone, or face to face inquiries Handle sensitive information in a confidential manner Maintain computer and manual filing systems Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies