Front Desk Coordinator

Robert Half is partnering with a Saint Paul, Minnesota based non-profit client in need of a Front Desk Coordinator to support daily front office operations. This contract position will serve as the first point of contact for visitors and callers, helping create a welcoming and organized environment. The role combines reception support, administrative coordination, and routine office tasks to keep day-to-day activities running smoothly.

Responsibilities:

• Welcome guests upon arrival, manage visitor check-in, and provide clear direction to the appropriate staff or meeting areas.
• Answer incoming phone calls through a multi-line switchboard, respond to general inquiries, and route messages accurately.
• Receive, sort, and distribute incoming mail and assist with preparing outgoing correspondence and postage.
• Complete routine data entry and maintain accurate front office records and administrative information.
• Provide general back office assistance to support daily operational and clerical needs.
• Monitor reception and common office areas to ensure a welcoming, orderly, and visitor-friendly setting.
• Help maintain office supply inventory and coordinate reordering when materials run low.