We are looking for a Front Desk Coordinator to serve as the first point of contact for visitors and callers in Saint Paul, Minnesota. This Long-term Contract position is ideal for someone with at least 2 years of experience who can create a welcoming environment while keeping front office operations organized and efficient. The role requires strong communication skills, sound judgment, and the ability to manage competing priorities in a detail-focused setting.

Responsibilities:

• Welcome guests, employees, and vendors with a warm and friendly approach while maintaining an orderly front desk presence.
• Manage a multi-line phone system by directing incoming calls accurately, taking clear messages, and responding to general inquiries promptly.
• Coordinate day-to-day reception activities, including mail distribution, package handling, and support for routine office communications.
• Maintain calendars for shared spaces, meetings, or appointments to help ensure smooth scheduling and efficient use of time.
• Provide concierge-style assistance by guiding visitors, answering location or service-related questions, and helping resolve basic requests.
• Prepare, format, and update documents, spreadsheets, and correspondence using Microsoft Office and Microsoft 365 applications.
• Monitor front office workflows and escalate issues when needed to support uninterrupted daily operations.