Description We are looking for a Front Desk Coordinator to support daily reception operations for a non-profit organization in Saint Paul, Minnesota. This is a part time position: M/W/F from 12:30 - 5:00 pm. This is also a Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping front office activities organized and running smoothly. The person in this role will serve as a key point of contact for guests, callers, and incoming correspondence, while providing dependable administrative support across the office.

Responsibilities:

• Welcome visitors, assist with check-in needs, and provide a welcoming first point of contact for the organization.
• Manage a multi-line phone system by answering incoming calls, directing inquiries to the appropriate staff, and taking accurate messages when needed.
• Coordinate front desk coverage and respond to walk-in questions with courtesy, efficiency, and sound judgment.
• Sort, distribute, and route incoming mail and deliveries to the correct departments or team members.
• Maintain organized paper filing systems and ensure office records are kept accurate and easy to access.
• Support general concierge-style assistance by helping guests, staff, and vendors navigate front office processes.
• Use Microsoft 365 tools to handle routine administrative tasks, communication, and basic documentation.
• Monitor day-to-day reception workflows and help address procedural updates or office process changes as assigned Requirements
• Previous experience in a front desk, reception, or customer-facing administrative role.
• Ability to operate a multi-line phone or switchboard system with accuracy and professionalism.
• Strong verbal communication skills and a courteous, service-oriented approach when assisting callers and visitors.
• Comfortable handling walk-in traffic, incoming mail, and general office coordination responsibilities.
• Basic experience with paper filing, record organization, and other clerical support tasks.
• Proficiency with Microsoft 365 for email, scheduling, and document-related work.
• Ability to stay organized, manage multiple priorities, and remain dependable in a busy office setting.

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