Job Overview We are seeking a dynamic and organized Office Assistant/Receptionist to be the welcoming face and efficient coordinator of our office environment. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to handle front desk responsibilities and assist with various office management tasks. This paid position offers an exciting opportunity to contribute to a professional and friendly workplace while honing your administrative expertise. Responsibilities Greet visitors, clients, and vendors with professionalism and warmth, creating a positive first impression. Manage multi-line phone systems, directing calls efficiently and courteously while providing excellent customer support. Handle incoming and outgoing correspondence, including emails, mail, and packages, ensuring timely distribution. Maintain organized front desk operations, including scheduling appointments and managing visitor logs. Support office management tasks such as data entry, filing, proofreading documents, and updating spreadsheets using productivity software like Microsoft Office. Assist with calendar management for staff, scheduling meetings, and coordinating appointments to optimize time management. Perform clerical duties including word processing, typing reports, maintaining office supplies inventory, and ensuring overall office organization. Requirements Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks. Excellent computer literacy with the ability to quickly adapt to new software tools; experience with QuickBooks is a plus. Strong communication skills, including phone etiquette and client interaction; bilingual abilities are highly desirable. Previous experience working at a front desk or as a medical receptionist is advantageous. Demonstrated ability to manage multiple tasks efficiently while maintaining attention to detail. Technical proficiency in handling multi-line phone systems and office management software; familiarity with calendar management tools is preferred. Join us in creating a welcoming environment where professionalism meets efficiency! This role offers an engaging opportunity for motivated individuals eager to develop their administrative skills while supporting a vibrant team. We value dedicated team players who thrive in fast-paced settings and are committed to delivering exceptional service every day!

Pay:

$16.00 - $21.50 per hour Expected hours: 28.0 - 35.0 per week

Benefits:

Flexible schedule

Work Location:

In person