A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
Receptionist Devine Millimet & Branch - 3.1 Manchester, NH Job Details Full-time 13 hours ago Benefits Health insurance Qualifications Visitor query response Physical security log maintenance Office activity coordination Maintaining an organized workspace Business support experience for legal executives Greeting customers Direct client contact Mail distribution Scanning Phone call screening Mail management Office supply ordering Room tidying Delivery record maintenance Physical access control Mail processing Clean workspace maintenance
Full Job Description Description:
Devine Millimet is one of the largest and most dynamic business and litigation law firms in the region, serving our clients and our communities since 1947. Working from our historic headquarters building in Manchester, New Hampshire, and our offices in Concord and Portsmouth, New Hampshire, we serve individuals, businesses, and nonprofits in the areas of business & commercial litigation, construction litigation, criminal law, employee stock ownership plans (ESOPs), divorce & domestic relations, employment consulting and litigation, healthcare, insurance defense, medical & professional malpractice, personal injury, probate litigation, real estate, ski defense litigation, tax, utilities, bankruptcy and collections, trusts & estate, and all aspects of corporate law, including finance and business formation as well as mergers and acquisitions. We attract sophisticated and interesting work from national, regional, and local companies and individuals. Devine Millimet seeks a full-time Receptionist to join our team. The successful candidate will project a professional image and provide outstanding customer service to our clients, visitors and colleagues, while being a positive team player. The role requires multitasking, dependability, and organizational skills along with the ability to follow established procedures. This position is 100% on site in our Manchester, NH office.
Requirements:
Welcoming clients and visitors upon arrival at reception; offering coffee or water Observing business etiquette, and maintaining a professional appearance Notifying legal staff of client arrival and directing clients as needed Answering, screening, and forwarding phone calls in a professional manner, including coordinating multiple calls at the same time Directing the flow of mail, faxes, and deliveries to reach the intended recipients Maintaining a clean, organized, and welcoming reception area, conference rooms, and visitor spaces Manage and prepare conference rooms for meetings Ordering office supplies Organizing materials for scanning Mailing client invoices and statements Ordering lunches as needed for meetings, internal and external events Sending invitations for firmwide events to internal staff and external invitees Maintaining building security by monitoring visitor and vendor access, verifying identification, issuing visitor badges, and maintaining visitor/vendor logs. Providing administrative support to the Operations team, attorneys, and staff as requested. Assisting with special projects and office-wide initiatives. Other duties as assigned by the Operations Manager Devine Millimet offers competitive compensation and attractive growth opportunities along with an excellent benefits package. We encourage candidates who meet these requirements to apply directly. We are an equal opportunity employer.
