Front Office Receptionist Rapha Medical Care Hoboken, NJ Job Details Full-time $21 - $23 an hour 20 hours ago Benefits Paid time off Qualifications Office supply management Foreign language proficiency Visitor query response Computer operation Office activity coordination Email customer support Microsoft Outlook Phone communication Computer literacy Operations coordination Spreadsheets Copy machines Service scheduling Greeting customers Client inquiry handling Filing Scanning Administrative experience Task prioritization QuickBooks Organizational skills Customer support Telephone systems Multi-line phone systems Clerical experience Physical document handling Technical Proficiency Personal assistant experience Entry level Office phone management Full Job Description Job Summary We are seeking an energetic and detail-oriented Front Office Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate communication channels, and provide exceptional customer service to clients, visitors, and team members. Your organizational skills and technical proficiency will ensure smooth daily operations, creating a positive first impression and supporting overall office efficiency. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic environment. Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette Handle data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools Maintain office management functions including scheduling appointments, managing supplies, and organizing documents Support clerical tasks such as filing, photocopying, scanning, and maintaining organized records Assist with client communication via email or phone, providing excellent customer support and support for inquiries Utilize computer skills to update databases like QuickBooks or other office management software as needed Experience Prior office experience in a front desk or administrative role is highly preferred Demonstrated proficiency with Microsoft Office suite (Word, Excel, Outlook) and data entry tasks Experience managing multi-line phone systems and providing professional phone communication Bilingual abilities are a plus to effectively serve diverse client needs Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Technical proficiency with computer literacy including spreadsheets, word processing, and productivity software Personal assistant or clerical experience that highlights excellent time management and customer service skills Join us to be part of a vibrant team where your organizational talents and friendly demeanor will make a meaningful difference every day!

Pay:

$21.00 - $23.00 per hour

Benefits:

Paid time off

Work Location:

In person