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RH
Robert Half
Receptionist
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$38,335 / year median in New Jersey
+6% projected growth
Job Description
We are looking for a welcoming and organized Receptionist to support the Student Affairs Business Office in Newark, New Jersey. This Long-term Contract position will serve as the first point of contact for students, visitors, and staff, helping create a detail-oriented and positive front-office experience. The ideal candidate is comfortable managing a busy reception area, handling incoming calls with courtesy, and providing efficient administrative support using Microsoft Office and Microsoft Teams.
Responsibilities:
- Welcome students, visitors, and staff at the front desk and ensure each guest is assisted promptly and courteously.
- Coordinate check-ins for scheduled meetings and notify executives or office personnel when their guests arrive.
- Answer inbound telephone calls, respond to routine inquiries, and transfer calls to the appropriate department or individual.
- Provide clear directions and guidance to visitors so they can reach the correct office or contact person.
- Maintain an orderly reception area and support smooth day-to-day front office operations.
- Assist with basic administrative tasks such as scheduling support, message taking, and document handling.
- Use Microsoft Office 365 and Microsoft Teams to support communication, recordkeeping, and general office needs.
- Previous experience in a receptionist, front desk, or administrative support role.
- Strong interpersonal skills with a courteous, approachable, and service-oriented manner.
- Ability to manage multiple requests at once while remaining organized and attentive to detail.
- Clear verbal communication skills and courteous phone etiquette when handling inbound calls.
- Proficiency with Microsoft Office 365, including common office applications, and familiarity with Microsoft Teams.
- Comfortable directing visitors and callers appropriately in a busy office environment.
- Dependable work habits and the ability to represent the Student Affairs Business Office effectively.