Job Overview We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional front desk support, managing administrative tasks, and delivering outstanding customer service. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace. Duties Greet visitors and clients warmly, directing them appropriately and maintaining a professional front desk presence Answer multi-line phone systems efficiently, transferring calls and taking messages with clarity and professionalism Manage appointment scheduling and coordinate meetings using productivity software and calendar tools Perform data entry tasks accurately into spreadsheets and databases, ensuring information is up-to-date and organized Handle incoming and outgoing correspondence, including emails, mail, and packages with attention to detail Support office management by maintaining supplies inventory, organizing files, and overseeing general clerical operations Assist with bookkeeping using QuickBooks or similar accounting software for invoicing, expense tracking, and financial record keeping Provide customer support by addressing inquiries promptly and professionally via phone or in person Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency Experience with office management tasks including filing systems, data entry, and document proofreading Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Strong communication skills—both verbal and written—with an emphasis on phone etiquette and client interaction Bilingual abilities are highly desirable to serve diverse client needs more effectively Familiarity with multi-line phone systems, spreadsheets, and productivity software enhances efficiency Previous clerical or administrative experience is preferred; personal assistant experience is a plus Demonstrated ability to manage time efficiently while maintaining high accuracy in all responsibilities Join us in creating a welcoming atmosphere where professionalism meets efficiency! This role is perfect for motivated individuals eager to grow their office management skills while supporting our team's success. We value energetic candidates who thrive on organization, communication excellence, and delivering top-tier customer service.

Pay:

$18.00 - $30.00 per hour

Work Location:

In person