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CP
Cold Point Corporation
Receptionist/Administrative Assistant
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Based on New York data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$38,570 / year median in New York
+9% projected growth
Job Description
Administrative Assistant Organized and obsessed with details? Cold Point Corporation is looking for a highly skilled administrative professional to join our already extraordinary team in our state-of-the-art facility in Rome, NY. Cold Point has a reputation as the Gold Standard in building some of the very best HVAC (Heating and A/C) equipment on the market today.
Position Overview:
The Administrative Assistant will be responsible for handling many of the administrative functions that keep the wheels turning at our company. The position requires strong technology skills, a self-reliant mindset, and a pleasant demeanor that well represents Cold Point to our customers and vendors. As our Office Administrator, you will be the glue that keeps everything together and enables our team to deliver greatness and keep our promises to our customers.Who YOU Are :
REQUIRED
You have a minimum of 2 years of experience in a fast-paced administrative support role.- You are obsessed with details.
- Incredibly organized. (You know…Everything has a place, and it has to be there)
- Must be a great juggler. You live to multitask and can prioritize your workload.
- Driven to produce the highest quality work and blow away our customers.
- Flexible and team-oriented to meet the demands of the business.
- Loves to show up early every day and crush the work.
- Tech-savvy and highly skilled with new technology
- Very proficient with Word, Excel, etc.
- Able to answer a multi-line phone system and direct calls in a professional manner.
- Excellent writing skills. (You are the grammar and spelling police).
- Above all, you are positive, pleasant, drama-free, and have a "get-it-done" mentality.
Job responsibilities:
- Answering a multi-line phone system, taking messages, directing calls, and paging personnel.
- Greeting visitors.
- Processing daily mail, both inbound and outbound.
- Scanning and filing documents.
- Maintaining office files.
- Matching, coding, and entering vouchers.
- Assisting in entering invoices and vouchers into our operating systems.
- Assisting the Accounting team with Accounts Payable and Receivable tasks.
- Distributing production schedules per work instructions.
- Printing all daily production labels as needed.
- Learning other team members' roles to assist them as needed.
Who WE Are:
- Imagine yourself working for a successful and fast-growing company in a new facility that is calm, clean, and organized.
- Imagine working for a company that balances hard work with fun and fulfillment.
- Imagine working in a place where you are respected, challenged, and have a stable career path with advancement opportunities.
- Imagine working for leaders who care deeply for you and your happiness in and out of the workplace.
- Imagine working with other team members who bring great energy to work every day.