A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
Responsible for a variety of administrative functions to assist the Executive Assistant/Operations. All tasks require a high degree of confidentiality.
Essential Functions:
Because HCF exists to care for our residents, regular attendance and punctuality are essential to provide quality care and service
Leadership:
Ability to take action and achieve results through others Commitment to HCF Family of Companies Vision, Values, and Purpose Must be able to complete performance requirements independently while using good judgment as well as have the ability to harmoniously work with others Must be able to read, write and understand the English language
Position Responsibilities:
Must follow HCF Policies and Procedures. Maintains positive customer relations when answering the telephone or when greeting visitors. Responsible for sorting and distributing daily mail. Maintains and coordinates the Home Office meeting calendar, including reservation and scheduling of shared conference rooms and common meeting spaces. Coordinates meal and refreshment services for company meetings, luncheons, and Home Office events, including ordering, delivery, and setup. Prepares and sets up conference rooms and common meetings spaces for meetings, trainings and events. Orders and maintains inventory of Home Office supplies, including office and breakroom supplies, ensuring adequate stock levels. Coordinates cleaning and vending services for the Home Office, including vendor communication and issue resolution. Provides administrative support to Home Office departments and team members as needed. Assists the Executive Assistant with administrative tasks, projects, and daily operational support. Helps ensure the Home Office environment is organized, professional, and operationally effective. Perform other duties as assigned.
Knowledge, Skills and Abilities:
High School diploma required. College and/or vocational administrative schooling desired. Must be proficient in Microsoft Office programs (e.g. Word, Excel, and PowerPoint).
Benefits:
Promotion opportunities Flexibility Education/Learning Competitive benefit package What we look for:
Experience:
If you've had a job or experience in a position with similar goals and responsibilities, we'd love to connect with you.
Skills:
We're looking for individuals that are compassionate, team players, social, trustworthy and service-minded.
Characteristics:
We're looking for individuals that are self-motivated, dependable, ethical, and ready to jump in and provide outstanding care and customer service to our residents. The Company Our Core Values, better known as We Care is that each and every employee in the organization is held to standards of Wholeheartedness, Excellence, Collaboration, Accountability, Respect, and being Ethical. Whether you work for HCF or become a resident of HCF, we can promise you one thing; we will treat you like family! Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
