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LL
Landi Law LLC
Receptionist/Administrative Assistant
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Based on Oregon data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$41,280 / year median in Oregon
+5% projected growth
Job Description
Job Overview We are seeking a friendly and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and handling a variety of administrative tasks to ensure smooth daily operations. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting diverse administrative functions in a fast-paced setting. Responsibilities Greet visitors and clients warmly, ensuring a professional and friendly first impression Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette Handle scheduling, calendar management, and appointment setting with precision and timeliness Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy Support office management tasks such as ordering supplies, managing inventories, and coordinating mail services Utilize productivity software including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication Provide excellent customer support by addressing inquiries promptly and professionally Skills Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office (Word, Excel), Google Workspace, spreadsheets, and data entry tools Excellent computer literacy with the ability to adapt to various software applications quickly Strong organizational skills with the ability to prioritize tasks effectively in a busy environment Exceptional phone communication skills with multi-line phone systems knowledge and phone etiquette awareness Bilingual abilities are highly desirable to serve diverse client needs effectively Personal assistant or medical receptionist experience preferred for handling sensitive information discreetly Demonstrated time management skills to handle multiple responsibilities efficiently Join us as a Receptionist/Administrative Assistant and become an integral part of our team dedicated to delivering outstanding service while supporting the daily functions that keep our organization thriving!