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MS
Mindful Stages
Administrative Assistant / Receptionist
Entry-Level JobVerifiedNo experience needed
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Based on Georgia data
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What they do
A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
$32,453 / year median in Georgia
+13% projected growth
Job Description
Job Overview Mindful Stages is seeking a friendly, organized, and detail-oriented Administrative Assistant / Receptionist to support the daily operations of our educational assessment and research center. This position is ideal for someone who enjoys interacting with families, managing office tasks, and ensuring an exceptional client experience. As the first point of contact for clients, you will greet visitors, answer phones, schedule appointments, and provide administrative support to our team. You will also assist with research study participant coordination by uploading documentation, maintaining participant records, tracking enrollment, and ensuring study files remain accurate and organized. The ideal candidate is professional, dependable, technology-savvy, and able to manage multiple responsibilities in a fast-paced environment. Responsibilities Welcome clients and visitors in a warm, professional, and courteous manner. Answer incoming phone calls, respond to emails, and direct inquiries appropriately. Schedule appointments, send reminders, and assist with client check-in and check-out. Collect, upload, organize, and maintain electronic client records and documentation. Assist with intake paperwork and ensure all required forms are complete. Support research study enrollment by uploading participant documentation, tracking recruitment progress, and maintaining organized study records. Maintain spreadsheets and databases to accurately track client and research information. Perform general clerical duties including filing, scanning, copying, printing, and preparing documents. Assist staff with administrative projects and office organization. Order office supplies and help maintain a clean, organized, and welcoming office environment. Provide excellent customer service while maintaining confidentiality and professionalism. Qualifications High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous experience in an administrative assistant, receptionist, customer service, or office support role preferred. Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Comfortable using spreadsheets, electronic document management systems, and online scheduling platforms. Excellent verbal and written communication skills. Ability to prioritize tasks, work independently, and manage multiple responsibilities. Professional demeanor with strong interpersonal and customer service skills. Experience in a healthcare, educational, psychology, or research setting is preferred but not required. Bilingual (English/Spanish) applicants are encouraged to apply. What We Offer Competitive hourly pay Professional and supportive work environment Opportunities to gain experience in educational assessments and research Training and professional development Meaningful work supporting children, adults, and families in the community