A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
Excellent employment opportunity for a Customer Specialist, Veterinary Technical Solutions in the Duluth, GA area.
Duties:
Hybrid ( DUL)- 3 days a week in office, 2 remote, Hours will be ~8-5 EST, 40 hours/week. Our roles are not considered fully remote, considered hybrid. On average, outside of the training period, team members can expect to come on site 3 days a week or as requested by their leadership due to meetings, etc. Additionally, if team members do not have sufficient internet to work (or if they have an outage in their area), they would be expected to come on site to work since our offices are open. Addresses, processes, and reviews suspect Adverse Event (AE) and Technical Product Complaint (TPC) related customer service tasks (RAN, Invoice Track requests, credits, GBS/SAP, product pickup, replacements and credits) as requested. Performs tasks include but are not limited to: processing of customer reimbursements, legal releases, arranging for product returns, assuring proper customer credits, and managing team email in boxes and associated documentation. Research pertinent topics, run queries, and prepare reports as requested by the Manager. Participate in call analysis and report trends or issues involving product usage. Perform additional duties as assigned. Effectively & Efficiently communicates with both internal and external customers including: company customers waiting for reimbursements/credits, VeTS, Distributors, Third Party Vendors, Pharmacovigilance, Quality Assurance, Warehouse, Field Sales and Customer Care. Oversees development and maintenance of department Business Processes for the tasks they are responsible for. Supports department in daily activities as well as works collaboratively in order to deliver to milestones, KPIs and objectives. Performs all Company business in accordance with all regulations (e.g., EEO, FDA, etc.) and Company policy and procedures. When violations are noted/observed they are to be immediately reported to management. Demonstrates high ethical and professional standards with all business contacts in order to maintain company VI's excellent reputation within the animal health community and internally.
Experience:
Associates degree (i.e. Business, Life Science)(Bachelors Degree preferred) with Three (3) Years experience working in a customer service or GMP compliance or complaint handling environment Must be able to understand and apply relevant GMPs and have an understanding of pharmacovigilance and complaint handling Compliance requirements.
Skills:
This position requires someone with a strong customer service background, experience working in validated systems and a commitment to excellence. Must understand the balance of providing customer service in a regulatory compliance environment to ensure strict adherence to all principles of good product stewardship. Basic knowledge working with Microsoft Office products and databases. Basic knowledge in SAP validated databases preferred. Must have good organization and time management skills. Attention to detail, quality focused and strong technical and problem solving skills. Strong oral and written communication skills and an ability to operate effectively in a team environment. Ability to work independently, under pressure, demonstrating initiative, emotional self control and flexibility. Must possess a basic understanding of basic veterinary practice issues and procedures. Must understand the balance of providing excellent low effort customer service in a regulatory compliance environment. Ability to manage conflict and to balance business needs with user friendliness.
