A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
Receptionist, District (Bilingual Preferred) REVISED
Bastrop Independent School District
Service Center - Bastrop, Texas This job is also posted in Bastrop ISD
Job Details
Job ID:
5887570
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
Immediately
Job Description
JOB DESCRIPTION
Job Title
District Receptionist
Evaluation Type
Paraprofessional
Location/Department
Service Center/Human Resources
Pay Grade P6
FLSA
Non-Exempt
Date Revised
August 2026
Supervisor
Human Resources Coordinator
BASIC FUNCTION & RESPONSIBILITY
Under direct supervision, the District Receptionist serves as the first point of contact for parents, staff, and visitors entering the school district office. This position plays a vital role in providing exceptional customer service, handling administrative tasks, and maintaining a welcoming, organized environment.
QUALIFICATIONS
Education/Certification:
High school diploma or GED
Fluent in Spanish
Special Knowledge/Skills/Abilities:
Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understand English and Spanish
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Proficient in keyboarding, data entry, and file maintenance
Strong organizational abilities with attention to detail and the capacity to manage multiple tasks efficiently.
Ability to follow verbal and written instructions
Experience:
One (1) year of clerical experience in an office setting
CHARACTERISTIC DUTIES & RESPONSIBILITIES
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Reception and Phones:
Receive and direct incoming calls, take reliable messages, and route them to appropriate staff.
Greet and assist visitors (e.g., public, parents, students, staff, vendors, etc.) in a courteous and professional manner, directing them to the appropriate personnel or resources as needed while maintaining district security expectations. Manage incoming and outgoing mail, packages, and deliveries, distributing items to appropriate recipients in a timely manner.
Maintain visitor log and issue visitor passes.
Maintain a tidy and organized reception area, ensuring all necessary forms, documents, and informational materials are readily available to visitors.
Perform general clerical duties, including data entry, filing, copying, and scanning documents, to support the human resources department and others within the district office.
Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
Human Resources:
Prepare, maintain, and submit required federal and state reports in accordance with established requirements and deadlines. Assist with posting and maintaining job vacancies for the district.
Review and update job descriptions as needed to ensure duties, qualifications, and position information remain current and accurate. Assist with new hire orientation.
Other:
Maintain digital files using office software to maintain accurate records, including employee rosters, reports, and mailing lists.
Offer clerical support across various departments as required to ensure efficient office operations.
Uphold strict confidentiality regarding sensitive information related to students, families, and staff in accordance with district policies and regulations.
Collaborate effectively with colleagues and other departments to ensure smooth operations and provide support as needed.
