Overview Applicants must Speak Spanish We are seeking a dynamic and organized Secretary/Receptionist to join our professional team. This vital role serves as the first point of contact for visitors and clients, ensuring a welcoming and efficient front desk operation. The ideal candidate will possess excellent communication skills, a friendly demeanor, and strong organizational abilities to manage administrative tasks seamlessly. This paid position offers an exciting opportunity to contribute to a well-functioning office environment while developing valuable skills in office management and customer service. Responsibilities Greet visitors, clients, and vendors with professionalism and warmth, creating a positive first impression Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette Handle incoming correspondence, emails, and inquiries efficiently using Microsoft Office and Google Workspace tools Maintain organized filing systems, data entry records, and ensure accurate document proofreading Schedule appointments, coordinate calendar management, and assist with basic bookkeeping using QuickBooks or similar software Support office management tasks such as supply inventory, document preparation, and general clerical duties Provide exceptional customer support by addressing inquiries promptly and professionally Requirements Proven experience in office administration, clerical work, or reception duties in a professional setting Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently Bilingual abilities are highly desirable to serve diverse clients and visitors better Experience with multi-line phone systems, data entry, filing, and proofreading is preferred Knowledge of office management practices including calendar management and basic bookkeeping (QuickBooks) is advantageous Exceptional phone etiquette, customer service orientation, and a friendly demeanor are essential Join our team to be part of an energetic environment where your organizational talents make a real difference! We value proactive individuals who thrive on delivering outstanding support while fostering a welcoming atmosphere for everyone who walks through our doors.

Job Type:

Full-time Pay:

$15.00 - $16.00 per hour

Benefits:

Employee discount

Work Location:

In person