A/R or A/P Accounting Specialist II

Job Overview We are seeking a detail-oriented and proactive A/R (Accounts Receivable) or A/P (Accounts Payable) Accounting Specialist II to join our dynamic finance team. In this role, you will be instrumental in managing financial transactions, ensuring compliance with accounting standards, and supporting the overall financial health of the organization. Your expertise will help streamline processes, maintain accurate records, and foster excellent relationships with vendors and clients. This position offers an exciting opportunity to grow your accounting skills within a collaborative and energetic environment committed to excellence. This role is an integral part of the FOMAS, Inc Finance team and is responsible for contributing and providing support pertaining to all departmental objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following: Responsible for the processing of all Accounts Payable transactions. Maintains accounting systems that ensure the proper accounting and recording of company resources, handles all A/R and/or A/P responsibilities (which includes but not limited to, daily invoicing and cash applications), supporting Controller with maintaining treasury activities (if needed), month end activities, analysis and other key management reports.

Accounts Payable:

Review and key 3-Way match (i.e. PO) AP invoices in system imposing appropriate sales tax liability as applicable. Review and key non-PO invoices in system imposing appropriate sales tax liability per invoice as applicable. Generate weekly Cash Requirements report based upon review of cash position and solvency to streamline final cash disbursement decisions. Preparation of Weekly Wire Transfer Proposals based upon review of cash position and solvency. Review and analyze the Purchase Receipt Accrual (PRA) report, reconcile, and clear older items. Serve as a backup to initiate or approve wire transfers via the CEO portal. Act as liaison with other departments, management, and outside agencies to resolve open issues, etc. while maintaining confidential information. Submit weekly AP check file to Controller to import as a positive pay file to the bank as well as serve as the back-up for this task. Process expense reports for the company. Prepare weekly check runs. Timely record manual checks and wires, as required. Process monthly AMEX and Wells Fargo credit card statements and reconcile in a timely manner. Complete and submit credit applications for new vendors. Maintain vendor database based on vendor set up requirements. (W9's, etc.) Timely handle all AP inquiries from vendors, etc. Review monthly all AP statements to ensure all invoices are processed. Maintain open payables and paid invoice files in an organized manner such that items may be easily located. Open mail and disburse to appropriate parties within the organization. Backup for weekly payroll processing.

Accounts Receivable:

Handles all A/R Activities and Credit Monitoring Prepares Weekly Payroll & Imports Weekly Payroll Journals Prepare & Entry Month End Journal Entries and Accruals Maintains Piteco activity twice a month Prepares Month End Balance Sheet Reconciliations Prepares Month End Management Reports Audit & Compliance Monitor accounting systems and procedures and recommend new procedures as required. Handles all foreign customs/duties from sister subsidiaries

Financial Analysis:

Assist with year-end and interim audit process Help identify cost saving opportunities for the company Review A/R and/or A/P Aging report monthly and ensure aged items are handled timely Prepare annual 1099's Deliver continuous improvement within department to achieve efficiency gains. Assist management and employees as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. It is always also imperative that this individual exhibit a positive attitude while performing their job function. The position is held accountable for processing a high volume of items where organizational skills are imperative, ensuring timely and accurate results in respect to all Accounts Payable objectives and contributing to the organizational effectiveness while balancing multiple priorities within tight time frames. This individual will utilize sound judgement to be a successful member of the Finance team. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

Associate or Bachelor's degree in Finance, Accounting or a related curriculum from an accredited university is preferred.

EXPERIENCE

Must have a minimum of five years' experience in an accounting role accompanied by strong organizational skills. Manufacturing background a plus. Must contribute to organizational effectiveness by balancing multiple priorities within tight time frames.

LANGUAGE ABILITY

Ability to effectively communicate with various personnel, verbally or in report form

MATH ABILITY

Strong math and analytical skills are required

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions

COMPUTER SKILLS

• Thorough familiarity and proficiency in the use of Microsoft Office (Outlook, Word, and Excel) is required. Knowledge and use of accounting software is required. Prior experience with ERP system is preferred. The primary purpose of this job description is to summarize the key / essential duties. Other duties may be assigned.

Pay:

$24.00 - $29.00 per hour

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance

Work Location:

In person