Workflow Tracking:

Track new start releases, permit availability, homeowner selections, upgrades, construction starts, build cycles, client walkthrough dates, closing dates, and final project closeout.

Reporting:

Build and maintain accurate production reports tracking various construction cycle times for management review.

Document Control:

Manage, organize, and archive all selection and upgrade documents, signed change orders, new home orientation/walkthrough checklists, and post-closing warranty documents.

Database & Budget Administration:

Collaborate closely with accounting and the construction superintendent to produce, input, and track project budgets, purchase orders (POs), variance purchase orders (VPOs), and change orders.

Financial Monitoring:

Track budget-to-actual expenditures during the course of construction and regularly produce accurate variance reports.

Stakeholder Communication:

Act as a central, professional liaison between the Director, Construction Superintendent, sub-contractors, and material suppliers to maintain effective communication and teamwork.

Project Closeout Management:

Track all New Home Orientation walkthrough items and incoming warranty requests as part of the formal closeout process.

Other Duties:

Performs other duties as assigned.

Knowledge/Skills/Abilities Organization:

High attention to detail and the proven ability to multitask while administering multiple home builds concurrently.

Communication:

Excellent verbal and written communication skills with both office-based leadership and field Team Members.

Software Proficiency:

Strong proficiency in the MS Office suite (specifically Excel for reporting) and Adobe Acrobat or Bluebeam.

Systems Knowledge:

Familiarity with modern project management and/or construction management database software.

Flexibility:

Excellent organizational and time-management abilities to meet shifting construction deadlines and closing schedules.

Qualifications Education:

High School Diploma or equivalent work and educational experience. An Associate's degree or relevant certification in a related field is a plus.

Experience:

2 - 3 years of proven experience in office administration and project coordination; experience within the residential construction industry is a plus.

Screening:

All candidates must pass a background check prior to employment.

Physical Requirements Mobility:

Ability to lift, carry, push, pull, or move office files or light field materials up to 25 pounds frequently and up to 50 pounds occasionally.

Stamina:

Ability to sit or stand at a desk or computer workstation for prolonged periods during the shift.

Dexterity:

Frequent bending, kneeling, reaching, and fine motor skills required for document filing and database management.

Compensation Salary Range:

$25.00 - $30.00 Depending on experience Seabrook Offers Medical, Dental, and Vision Insurance for all full-time team members 401(k) Basic Life Insurance - 100%

Company Paid Voluntary Life, Critical Illness and Accident Insurance Paid Time Off:

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