Construction Project Controls & Estimating Coordinator at

JP TANK, INC.

Construction Project Controls & Estimating Coordinator at

JP TANK, INC.

in Rosendale, Wisconsin Posted in about 7 hours ago.

Type:

full-time

Construction Project Controls & Estimating Coordinator Company:

JP Tank, Inc.

Location:

Rosendale, Wisconsin Position Type:

Full-Time - Office Based About JP Tank JP Tank is a growing industrial concrete construction company specializing in large concrete tanks, digesters, waste storage structures, lagoons, and other agricultural infrastructure projects across the Midwest and United States. Our projects involve complex reinforced concrete structures that require careful planning, strong field coordination, and disciplined project execution. We are looking for a highly organized and detail-oriented individual to support our estimating and operations team by managing project documentation, budgets, job costing, and project controls. This position works directly with the company President and estimator and offers a career path into construction estimating and project management. Position Overview The Construction Project Controls & Estimating Coordinator is responsible for converting estimates into proposals, setting up project budgets, managing project documentation, and tracking project performance through job costing and key performance indicators (KPIs). This role serves as the administrative and financial control center for construction projects, ensuring estimates, budgets, field reporting, and job costing remain aligned throughout the life of each project. The role also provides a growth path toward assisting with construction estimating. Key ResponsibilitiesProposal & Bid Administration Convert completed estimates into professional customer proposals Review estimate scope and inclusions with the estimator Format proposal documents using company templates Submit proposals to customers Track proposal status and maintain bid logs Maintain the company bid pipeline tracking system Assist the estimator with bid documentation and organization Project Setup & Budget Creation When projects are awarded, the coordinator will: Set up new projects in the company accounting system (Intuit Enterprise Suite) Create cost-coded project budgets aligned with the estimate Enter labor budgets, equipment budgets, and material budgets Ensure estimate structure aligns with job cost tracking structure Create and organize project files and documentation systems Complete job setup checklists including project information, contract details, and wage requirements Project Controls & Job Cost Tracking Track project budgets versus actual job performance Maintain job cost reports and financial tracking Monitor labor hours and production data Track key project performance indicators (KPIs) Identify potential cost overruns early Assist with weekly project performance reporting Support job cost forecasting for ongoing projects Vendor Invoice Coding & Job Cost Entry Review and code vendor invoices to the appropriate job cost codes Ensure vendor invoices are entered accurately into Intuit Enterprise Suite Verify invoices align with project budgets and job cost categories Assist accounting with accurate job costing records Change Order Management Track potential scope changes on projects Maintain change order logs Prepare change order documentation Coordinate with field staff regarding scope changes Submit change orders for approval when required Track approved versus pending change orders Document Control Maintain organized digital project files Manage drawing revisions and plan distribution Maintain submittal logs and shop drawing records Prepare Requests for Information (RFIs) when required Maintain approved submittal folders for field crews Ensure field staff always have access to current project documents Production & KPI Tracking Collect production data from field staff including: Square feet of formwork installed Tons of rebar installed Cubic yards of concrete poured Labor hours per production activity Maintain KPI dashboards used for project performance tracking Assist with weekly project performance reporting Apprentice Labor Tracking Monitor apprentice hours and ensure proper tracking for reporting purposes Verify apprentice labor hours are recorded correctly in the job cost system Coordinate with field staff to ensure apprentice labor requirements are met when applicable Job Forecasting Assist with real-time job forecasting based on production data and job cost reports Track project progress against production targets Identify potential financial risks early in long-duration projects Provide support for weekly job cost forecasting reports Post-Project Analysis Assist with post-job cost analysis Compare estimate versus actual project performance Identify lessons learned for future estimates Help improve estimating accuracy over time Software & Systems Used Intuit Enterprise Suite (Construction Accounting) Microsoft Excel Bluebeam (PDF markup and document review) Dropbox or digital project file systems Microsoft Project or similar (construction scheduling) Required Skills Strong organizational ability High attention to detail especially with numbers Comfortable working with numbers and spreadsheets Strong written communication skills Ability to manage documentation and project data Ability to work in a fast-paced construction environment Preferred Experience Construction industry experience Project coordination or estimating support experience Experience with construction accounting or job cost systems Ability to read construction drawings Experience with spreadsheets and accounting programs Career Growth Opportunity This position is designed to grow into an estimating role. The right candidate will gain experience with: Construction estimating Project budgeting Production tracking Construction operations Compensation Typical salary range: $75,000 - $95,000 depending on experience. Benefits include paid time off, 401k with company matching, company health insurance, and potential performance-based incentives.