Bookkeeper/Secretary (2026-2027)

JobID:

717

Position Type:

Secretarial/Clerical/Bookkeeper Date Posted:

5/14/2026

Location:

Prince Edward High School Date Available:

07/01/2026 PRINCE

EDWARD COUNTY PUBLIC SCHOOLS FARMVILLE, VIRGINIA 23901 POSITION DESCRIPTION

Title:

Bookkeeper/Secretary:

School Building Level Reports To:

Principal FLSA Status:

Nonexempt Summary:

The Bookkeeper is responsible for maintaining accurate financial records and processing school financial transactions in accordance with local, state, and division policies and procedures. The bookkeeper supports the daily financial operations of the school, including activity funds, accounts payable, deposits, payroll-related documentation, and financial reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned. 1. Maintain accurate records of school financial transactions and activity funds 2. Process receipts, deposits, purchase orders, invoices, and reimbursements 3. Reconcile bank statements and school accounts regularly 4. Prepare and maintain financial reports and supporting documentation 5. Monitor budgets and account balances for school departments, clubs, and athletics 6. Collect and record student fees, fundraising proceeds, and other school-generated funds 7. Ensure compliance with school division financial procedures and audit requirements 8. Assist with payroll-related documentation and timekeeping records, as assigned 9. Work collaboratively with administrators, staff, vendors, and the finance department 10. Maintain confidentiality of financial and personnel information 11. Provide excellent customer service to students, parents, staff, and community members 12. Assist with annual audits and financial reviews 13. Operate standard office equipment and financial software systems 14. Perform other duties as assigned by the principal or designee

SUPERVISORY RESPONSIBILITIES QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE

Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplement by courses in general office practices and procedures and clerical and secretarial experiences 1. High school diploma or equivalent required 2. Associates degree in accounting, business, or related field preferred 3. Previous bookkeeping, accounting, or school finance experience preferred 4. Experience with school activity funds and state financial reporting procedures 5. Experience using financial management software unitized by the school division 6. Knowledge of public school accounting practices and audit procedures

KNOWLEDGE, SKILLS AND ABILITIES CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit, stoop and kneel. Lifting and/or moving up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT

Twelve month employment. Salary to be determined by the School Board.

EVALUATION

Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board's policy on evaluation of professional personnel.

Revised:

May 2006, May 2026 Approved by: Superintendent