Find & Apply For Administrative Supervisor Jobs in Palmyra, New York

JOB TITLE

Child & Youth Services Administrative Coordinator

DEPARTMENT

Child & Youth Services

SUPERVISOR'S TITLE

Director of Program & Clinical Operations

• Child & Youth Services

POSITIONS SUPERVISED

None

JOB STATUS

Full

• time, Non-Exempt

SCHEDULE

Mon

• Fri (8am-3pm)

Summary:

Provide administrative, program, compliance, and operational support for the Child & Youth Services Department.

Key Responsibilities:

• Maintain accurate program records, reports, spreadsheets, forms, and confidential files
• Prepare correspondence, billing documentation, meeting materials, and minutes
• Answer and route telephone calls and provide general office support
• Process purchase requisitions, maintain purchase orders, and manage department supplies
• Coordinate staff training, certifications, TB testing, and professional development
• Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations
• Support licensing, safety, health, and regulatory compliance requirements
• Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings
• Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance
• Maintain confidentiality and follow all BRS policies and procedures
• Complete deliveries, bank deposits, meeting setup, and other duties as assigned

Qualifications & Skills:

• Strong organizational, communication, writing, and record-keeping skills
• Ability to manage multiple projects and work effectively as part of a team
• Proficiency with Microsoft Word, Excel, Google Docs, OneDrive, databases, and spreadsheets
• Ability to type at least 40 words per minute when corrected for errors
• Must be at least 21 years of age
• Must meet required background check, health, and employment screening standards

Certifications & Requirements:

• CPR, First Aid, Preventing Disease Transmission, CPI, and ServSafe certifications required
• Completion of pre-employment drug screening
• Reliable transportation, valid driver's license, and vehicle liability insurance required
• Completion of required annual professional development training
• Ability to lift and carry a box of office supplies Blue River Services, Inc.

is an

Equal Opportunity Employer/Drug-Free Workplace Education & Experience Requirements:

• High school diploma from an accredited school or equivalent required
• Bachelor's degree preferred
• Experience in office administration or management preferred
• Multi-project management experience preferred