Find & Apply For Executive Assistant Jobs in Mountain View, California

Required Skills:

• Minimum of 4-5 years working at the Executive administrative level, preferably supporting C-Level senior staff members
• Ability to exercise complete discretion and handle highly confidential information with 100% integrity
• Self-starter who can operate independently, prioritize ruthlessly, and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges
• Anticipatory — must be able to plan ahead and identify unforeseen needs
• Adaptability — embrace change and pivot when changes arise
• Perseverance — ability to see things through completion regardless of obstacles
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Cultural steward — brings an element of fun and caring to the workplace
• Strong familiarity with technology preferred
• Expert level knowledge of Microsoft Office (Advanced Word, Excel, PowerPoint) skills or Google suite (Google Drive, Docs, Sheet)
• Advanced Outlook calendar management is critical
• Ability to format high level presentations and database applications

Job Summary:

• We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP 2) to be part of our Finance team
• The Executive Assistant will support the VP of Financial Planning & Analysis in addition to 1-2 Director / VP Level leaders, and will be responsible for performing a wide variety of administrative duties
• The ideal candidate is self-motivated, proactive, professional, and capable of managing their workload as well as their executive's calendars and prioritizing tasks in a fast-paced environment

Responsibilities Calendar Management:

Own business partners' complex calendar; coordinate across teams and EABPs by prioritizing schedules and qualifying requests

• Proactively solicit agendas and manage attendee lists

Travel:

Manage travel by carefully considering and deciding optimum travel arrangements and itineraries

Leadership:

Possess a high degree of initiative to take independent action and be able to always exercise proper judgment

• Be the "eyes and ears" of the organization and be sensitive to the needs of employees
• Ability to tame organized chaos while remaining calm and composed
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Be approachable and eager to provide counsel and direction to team members/peers
• Business acumen: Have a general understanding of the organization - the vision, business direction, and mission
• Leverage your administrative expertise to be two steps ahead of your executives by problem solving, understanding priorities, and planning ahead for reoccurring events and tasks

Projects:

Partners with other EABPs or cross functional team members on special projects (eg floor plans, team culture)

• Take initiative on researching, implementing, and improving systems and processes

Tool Management:

Reconcile and manage expense reports on behalf of leaders and ensure adherence to company policy across the organization

• Coordinate with technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome
• Maintain organizational charts and email distribution lists
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

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