Find & Apply For Executive Assistant Jobs in Rancho Santa Fe, California

Executive Administrative Assistant Rancho Santa Fe, CA 92067 Hybrid work $30

•$40 an hour

•Contract, Full-time Job title: Executive Assistant to CEO — Part-Time (Rancho Santa Fe)

Company:

SOS Public Adjusters (a division of SOS Environmental)

Location:

Rancho Santa Fe, CA 92067 — hybrid for now; in-person once our new office opens Job type: Part-time, 20-30 hours/week (roughly 4-6 hours a day, Monday-Friday)

Pay:

$6,000 per month (works out to about $46

•69/hour depending on hours; ~$55/hour at 5 hours a day)

Benefits:

Paid time off Start date: Immediately About us SOS Public Adjusters represents homeowners and business owners — not insurance companies — in property insurance claims. When a client loses a home to fire, flood, or smoke damage, we document the loss, build the claim, and negotiate with the carrier to get them paid what their policy owes. Much of our current work is helping families rebuild after the Palisades and Eaton fires. We're a small, close-knit firm with 30 years in the business, now relocating to Rancho Santa Fe. The role This is a hybrid position: part executive assistant to our CEO, part administrative backbone of the adjusting business. You'll report directly to the CEO and work closely with our lead adjuster to keep the firm running smoothly. No two days look exactly alike. What you'll do Manage the CEO's calendar, appointments, travel, and personal affairs Serve as the administrative hub for the claims business — client files, correspondence, document requests, deadlines, and follow-up with insurance carriers Act as liaison between the CEO, our adjusting team, clients, and vendors Handle client communication with professionalism and warmth — our clients are often going through the worst year of their lives Keep spreadsheets, trackers, and documents current and organized Take the company dog on daily walks (yes, really — it's a perk of the job) General errands and whatever else keeps the CEO and the business moving What we're looking for Prior office/administrative experience — required Strong customer service and client-facing skills — required Solid working knowledge of Excel, Word, and email/calendar tools Comfort using AI tools (ChatGPT, Claude, or similar) in daily work — strongly preferred Organized, discreet, and self-directed; able to juggle personal and business tasks without dropping either Reliable transportation; local to Rancho Santa Fe or the surrounding area Dog-friendly Insurance or claims experience a plus, not required — we'll teach you the business Schedule Monday-Friday, 4-6 hours per day. Currently virtual with in-person meetings as needed; the role becomes primarily in-person once our Rancho Santa Fe office is open. Suggested Indeed screening questions How many years of office/administrative experience do you have? Are you comfortable working in person in Rancho Santa Fe? Describe how you've used AI tools (ChatGPT, Claude, Copilot, etc.) in your work. Are you comfortable with dogs?

Pay:

$30.00

•$40.00 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

Hybrid remote in Rancho Santa Fe, CA 92067