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Executive Assistant to Founder & Managing Partner (C-Suite Level) Almazan Law South Miami, FL Job Details Full-time $65,000 - $85,000 a year 15 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Spanish Executive administrative support Legal experience Attention to detail Calendar management Organizational skills Adaptability Proactiveness C-Suite experience Video conferences (communication methods) Marketing Full Job Description Company Overview Almazan Law is a technology forward, mid-sized boutique law firm which specializes in real estate, complex civil litigation including construction defect litigation, workers compensation defense, and appeals. Interested attorneys please provide your resume with sample written work product (e.g., a motion or brief). Overview We are seeking a highly organized and proactive Executive Assistant to support our Founder and Managing Partner at the C-suite level. The ideal candidate is a confident, resourceful professional who anticipates needs before they arise, makes sound decisions independently, and keeps things moving rather than creating bottlenecks. You will be the trusted point person for all administrative matters supporting a high-caliber executive in a fast-paced, ever-changing environment. This position offers an exciting opportunity to work closely with senior leadership, manage complex schedules, coordinate projects, and handle a variety of administrative tasks with precision and professionalism. You must be able to thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, complex problem-solving and the ability to maintain an uncompromising standard for your work product. Key Responsibilities Serve as the right hand to the Founder and Managing Partner, handling all administrative tasks related to supporting a high-caliber executive Manage a complex, high-volume calendar, including scheduling, rescheduling, and prioritizing competing demands Draft clear, concise, and professional communications, both independently and with the effective use of AI tools Interact with high-net-worth clients with professionalism, discretion, and poise Provide marketing support for speaking engagements, including coordination, registrations, and logistics Anticipate the executive's needs and proactively address issues before they escalate Make informed decisions independently to keep matters moving efficiently Handle sensitive and confidential information with the utmost discretion Juggle multiple priorities and shifting deadlines with ease Qualifications 7+ years of experience as an Executive Assistant supporting C-suite or senior-level executives Experience in the legal field highly desired Bilingual in English and Spanish preferred Exceptional attention to detail and organizational skills Outstanding written and verbal communication skills Proficiency with AI tools for drafting and productivity, as well as strong writing skills without them Proven ability to maintain strict confidentiality Highly adaptable, with the ability to thrive in a dynamic, fast-paced environment Strong multitasking abilities and sound judgment under pressure Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms. Demonstrated experience in event planning, project coordination, and project management. If you are a proactive, polished professional who thrives on being indispensable, we would love to hear from you.

Pay:

$65,000.00 - $85,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Executive administrative support: 7 years (Required)

Marketing:

2 years (Preferred)

Language:

Spanish (Required) Ability to

Commute:

South Miami, FL 33143 (Required)

Work Location:

In person