Find & Apply For Executive Assistant Jobs in Portage, Michigan

Description We are looking for a highly organized Executive Assistant to support senior leadership. This contract opportunity is ideal for someone who thrives in a fast-paced office environment, manages competing priorities with discretion, and communicates confidently with internal and external stakeholders. The role combines executive support, office coordination, and administrative assistance across areas such as scheduling, travel planning, documentation, and operational follow-through. This role is 100% onsite, M-F 10am-4pm.

Responsibilities:

Oversee executive calendars by arranging appointments, prioritizing commitments, and keeping leadership informed of upcoming deadlines and changes. Organize travel logistics for executives and leadership team members, including itineraries, reservations, and related scheduling details. Prepare business materials such as reports, presentations, correspondence, agreements, and other business documents for leadership review and use. Coordinate meetings from start to finish by scheduling attendees, assembling materials, documenting key discussion points, and sharing follow-up actions. Maintain orderly digital and physical records while safeguarding sensitive company, employee, and payroll information. Support office operations through supply coordination, equipment oversight, vendor communication, and assistance with assigned administrative projects. Assist with onboarding administration by collecting new employee documents, maintaining personnel files, and helping track required employment records. Provide administrative support for payroll and operations by gathering time records, verifying information, and helping monitor compliance-related deadlines. Serve as a reliable point of contact for leaders, employees, clients, vendors, and external agencies while ensuring timely and accurate communication. Requirements - At least 1 year of experience in an administrative or executive support role, with the ability to manage multiple priorities effectively. High school diploma or equivalent required; additional education in business administration, human resources, or a related field is a plus. Strong experience with calendar coordination, executive meeting support, and travel arrangement planning. Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. Excellent written and verbal communication skills, along with strong organizational and customer service abilities. Demonstrated ability to handle confidential information with sound judgment and professionalism. High attention to detail, dependable time management, and the flexibility to respond to shifting business needs. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .