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Now viewing: Executive Administrative Assistant
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A Children's Theatre of The Mesilla Valley
Executive Administrative Assistant
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Job Description
Executive Administrative Assistant A Children's Theatre of The Mesilla Valley - 4.0 Las Cruces, NM Job Details Part-time | Contract $288.03 a month 15 hours ago Qualifications Office activity coordination Email customer support Phone communication Executive administrative support Customer issue escalation Full Job Description Primary responsibility : Day-to-day administrative support, communication, scheduling, records, and customer/family service Office & Administrative Operations
- Manage the theatre's general email inbox and phone calls
- Respond to routine questions from parents, students, volunteers, and community members
- Maintain organizational calendars
- Keep organizational records current and organized
- Order routine office supplies Registration & Enrollment
- Process registrations for classes or audition shows
- Maintain student/participant records
- Track enrollment numbers
- Maintain waitlists
- Send registration confirmations
- Collect required forms and documentation
- Track missing paperwork
- Maintain emergency contact information
- Track permissions, waivers, photo releases Parent & Student Communication
- Serve as the first point of contact for routine questions
- Send reminders about rehearsals, classes, auditions, performances, and deadlines
- Distribute schedules and updates
- Communicate changes to families
- Escalate complaints or sensitive concerns to the appropriate director
Additional Responsibilities:
- Additional duties related to executive support functions as requested and directed by the Executive and/or Artistic Directors.