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Office Manager Zephyr Motorsports Fountain Valley, CA Job Details Full-time $25 - $30 an hour 2 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Employee discount Life insurance Qualifications Customer communication Driving Productivity software Social media brand management Full Job Description Job Overview We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our shop. The Office Manager will serve as the operational backbone of the shop, balancing traditional office administration with a strong focus on growing our online presence. This role is ideal for someone who can juggle inventory management and front-office duties with social media strategy and e-commerce development. You'll play a key role in expanding our brand online, from apparel and parts sales to eventually selling vehicles through an online dealership platform.

Key Responsibilities:

Digital & E-Commerce Growth Manage and grow the business's social media presence (content planning, posting, engagement, and brand voice) across platforms such as Instagram, Facebook, and TikTok Inventory & Parts Management Manage parts and inventory tracking, including ordering, receiving, and stock levels Maintain accurate inventory records and coordinate with vendors/suppliers Identify and help resolve inventory discrepancies or shortages Support pricing and cataloging of parts for online sales channels Office & Administrative Operations Oversee day-to-day office operations and administrative workflows Manage scheduling, customer communications, and front-office duties Handle basic bookkeeping tasks (invoicing, expense tracking, coordinating with accountant/bookkeeper as needed) Maintain organized digital and physical filing systems Support customer service efforts, including intake and follow-up communications Minimum Qualifications Prior experience in office management, administration, or operations (automotive/motorsports industry a plus, not required) Demonstrated experience managing social media accounts for a business or brand Familiarity with e-commerce platforms (e.g., Shopify, WooCommerce, eBay, Amazon Seller Central) or strong willingness/ability to learn Experience with inventory management systems or processes Strong organizational skills and attention to detail Excellent written and verbal communication skills Comfortable wearing multiple hats in a small-business, fast-paced environment Basic proficiency with Microsoft Office / Google Workspace Photography/basic content creation skills a plus (for social media and product listings) Preferred Experience Background or personal interest in automotive customization, motorsports, or the car community Experience building or managing an online storefront from the ground up Familiarity with vehicle listing platforms (e.g., dealer inventory management systems, Facebook Marketplace, Cars.com, AutoTrader)

Physical Demands:

Employees in this role may be required to:

• Walk frequently while performing key responsibilities
• Drive between shop and supplier/vendor locations
• Stand for extended periods
• Sit for prolonged periods while performing computer work
• Climb ladders or access elevated work areas when necessary
• Navigate a warehouse/automotive shop or outdoor environment
• Lift and carry materials or equipment up to 50 pounds (if applicable) Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Work Environment:

This role may operate in a combination of office and outdoor environments. Work may take place at Zephyr location, client/vender sites, outdoors, or other locations. Employees may be exposed to environments that require adherence to safety protocols and the use of personal protective equipment (PPE).

Work conditions may include:

• Office-based work with computer and administrative tasks
• Travel to various sites or client/vendor locations
• Exposure to outdoor weather conditions
• Work in automotive shop environments
• Interaction with heavy equipment, materials, and site operations

Cultural/Behavioral Expectations:

Commitment to Zephyr's safety culture Professional representation of the organization with clients, partners and vendors Adherence to company policies and ethical standards Continuous improvement and professional development Develop and manage an online store for branded apparel and merchandise Research and build out alternative online sales channels for parts (e.g., Shopify, eBay Motors, marketplace integrations) Develop and maintain an online dealership platform to list and sell vehicles from inventory Track online sales performance and report on key metrics (traffic, conversion, revenue by channel)

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person