Find & Apply For Office / Administrative Assistant Jobs in Simi Valley, California

Position Summary Western States Packaging is seeking a highly organized and detail-oriented Administrative Assistant to support our Quality Assurance and Manufacturing teams. This position plays a critical role in maintaining quality records, preparing documentation for customer and regulatory audits, managing compliance paperwork, and ensuring quality systems remain organized and audit-ready. The ideal candidate thrives in a fast-paced manufacturing environment, has exceptional organizational skills, and understands the importance of accuracy, confidentiality, and document control. Key Responsibilities Maintain and organize quality assurance records, certifications, and manufacturing documentation. Assist in preparing for customer, supplier, regulatory, and third-party audits. Manage document control, including creation, revision, distribution, and archiving of procedures, work instructions, forms, and specifications. Track and maintain quality certifications, training records, and compliance documents. Support Corrective Action Reports (CARs), Non-Conformance Reports (NCRs), and Continuous Improvement initiatives. Compile, organize, and distribute audit packets and supporting documentation. Assist with supplier qualification files and vendor documentation management. Enter and maintain data within quality and production tracking systems. Monitor document retention requirements and ensure records are maintained in accordance with company procedures. Coordinate meetings, maintain schedules, and assist with quality department communications. Generate reports and summaries for management review meetings. Work closely with Production, Quality Assurance, Purchasing, and Customer Service departments. Provide general administrative support including filing, scanning, copying, and correspondence. Preferred Qualifications 2+ years of administrative experience in a manufacturing environment preferred. Experience supporting quality systems, audits, or compliance programs is highly desirable. Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint). Experience with document control systems and electronic recordkeeping. Excellent data entry accuracy and attention to detail. Strong organizational and time-management skills. Ability to handle confidential information professionally. Excellent verbal and written communication skills. Preferred Experience Experience with any of the following is a plus:

ISO 9001

Quality Management Systems Food Safety Programs FDA-compliant packaging manufacturing Manufacturing documentation and record retention Audit preparation and compliance support Blown film, flexible packaging, plastics, or converting manufacturing environments Key Attributes We are looking for someone who is: Highly organized and detail-oriented Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint). Self-motivated and proactive Able to manage multiple priorities and deadlines Comfortable working in a manufacturing environment Focused on accuracy and continuous improvement Team-oriented with a positive attitude Bilingual is a plus About Western States Packaging Western States Packaging is a leading manufacturer of FDA-compliant poly bags and flexible packaging solutions serving food processing, industrial, and automated packaging markets. We are committed to quality, food safety, innovation, and customer satisfaction while maintaining industry-leading manufacturing and quality standards.

Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Paid time off Application Question(s): Are you willing to work at both locations? (Pacoima and Simi) are you fluent in Microsoft Excel, Word, and power point? Ability to

Commute:

Simi Valley, CA 93065 (Preferred)

Work Location:

In person