Find & Apply For Office / Administrative Assistant Jobs in Bear, Delaware

We are looking for an organized Reconstruction Support Administrator to provide day-to-day administrative support for a busy reconstruction team in Delaware. This contract position with permanent potential plays a central role in keeping projects moving from initial approval through final invoicing by coordinating documentation, schedules, communication, and financial tracking. The ideal candidate brings strong office management experience, excellent follow-through, and the ability to work closely with customers, insurance partners, vendors, and internal staff in an onsite environment.

Responsibilities:

• Coordinate administrative activities for reconstruction projects from authorization through completion and payment, ensuring records remain accurate and up to date.
• Maintain project files, track required documentation, and monitor next steps so jobs continue progressing according to established timelines.
• Schedule appointments, project activities, and follow-up tasks while keeping internal teams and external partners informed of changes or updates.
• Communicate with customers, insurance representatives, subcontractors, and vendors to support timely project execution and issue resolution.
• Assist with material purchasing and vendor coordination to help keep jobs supplied and aligned with project needs.
• Support estimating, billing, budget monitoring, and job cost oversight by preparing information and updating internal systems.
• Handle general office administration, including reception coverage, office supply management, and routine operational support.
• Use company software to document project activity, maintain visibility into job status, and support reporting needs.