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Firearms Admin Assistant Smoking Guns Armory West Miami, FL Job Details Part-time | Full-time From $15 an hour 21 hours ago Qualifications Filing Office record organization Full Job Description

WE'RE HIRING - ADMINISTRATIVE ASSISTANT

Smoking Guns Armory is looking for a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position involves general administrative responsibilities as well as firearm-industry compliance. Previous experience working at an FFL, or within the firearms industry is strongly preferred.

RESPONSIBILITIES

Manage daily administrative, and office responsibilities Monitor and respond to company emails, and customer inquiries Maintain organized electronic, and physical records Assist with ATF Form 4473 paperwork, and firearm transfer documentation Review paperwork for accuracy, and completeness Assist with firearm Acquisition & Disposition (A&D) / bound-book records Assist with NFA transactions, including suppressor transfers Track ATF Form 3 and Form 4 transactions, and pending transfers Assist with ATF eForms, and NFA documentation Maintain and organize firearm, and suppressor records Verify firearm information, serial numbers, invoices, and incoming inventory Assist with Florida firearm transfer, and background-check procedures Coordinate firearm transfers with customers, and other FFL dealers Communicate with distributors, manufacturers, vendors, and customers Track customer transfers, pickups, gunsmithing jobs, and pending paperwork Assist with shipping, receiving, RMAs, purchase orders, and vendor documentation Identify paperwork or inventory discrepancies, and immediately bring them to management's attention Assist management with internal compliance reviews, and preparation for ATF inspections Perform general filing, scanning, data entry, phone, and office duties

QUALIFICATIONS

Strong understanding of administrative, and office procedures Knowledge of federal firearm laws, and ATF regulations preferred Knowledge of Florida firearm laws, and transfer requirements preferred Familiarity with ATF Form 4473 strongly preferred Familiarity with NFA regulations, and suppressor transactions preferred Familiarity with ATF Forms 3 & 4, and eForms preferred FFL/firearms retail experience is a major plus Excellent attention to detail, and organizational skills Strong computer, email, filing, and data-entry skills Excellent written, and verbal communication Ability to multitask, and follow up on pending matters without constant supervision Professional, dependable, punctual, and responsible Comfortable working around firearms, and in a firearms retail environment Must understand the importance of confidentiality, and accurate recordkeeping

COMPLIANCE-FIRST MINDSET

Accuracy and attention to detail are extremely important in this position Must be willing to follow established FFL and company procedures Must never guess when dealing with a firearm transfer, or compliance issue Any questionable transaction, discrepancy, or compliance concern must be immediately brought to management's attention Previous FFL, NFA, firearm-retail, or ATF compliance experience will receive strong consideration. If you are organized, responsible, detail-oriented, and interested in working in the firearms industry, we would like to hear from you.

SMOKING GUNS ARMORY

Miami, Florida Pay:

From $15.00 per hour Expected hours: 20.0 - 40.0 per week

Work Location:

In person