Find & Apply For Office / Administrative Assistant Jobs in Phelps, New York

Construction Administrative Assistant Elderlee, Inc. is a fourth-generation, family-owned highway safety products manufacturer, and we're looking for a detail-driven Construction Administrative Assistant to keep our Construction Department running smoothly! If you're organized, love keeping things on track, and enjoy variety in your workday, this could be your next great fit.

Schedule:

M-F | 8am-5pm

Pay:

$25.00 / hour Key Responsibilities Distribute material certifications to appropriate parties, including general contractors, and follow up as needed. Prepares paperwork required for force account work (material, labor, equipment, etc.). Processes purchase orders and performs PO system entry. Prepares fuel system reports and coordinates driver and vehicle maintenance. Reviews EZ Pass monthly invoice and reports. Processes Hotel Engine / CLC invoicing. Reviews certified payroll. Sets up field office rent and administrative accounts. Coordinates cleaning, water, and utilities for field offices. Maintains gate system, including tracking of People's time. Prints and distributes job cost reports. Maintains bulletin boards. Maintains Equipment Watch system. Other duties as assigned. Job Qualifications High school diploma or general education degree (GED); six months related experience and/or training; or equivalent combination of education and experience. Knowledge and previous experience working with Excel and Microsoft Word required. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Strong organizational skills and attention to detail, with the ability to manage multiple recurring administrative tasks and deadlines. Ability to maintain confidentiality and handle sensitive information professionally. Preferred Qualifications Experience with purchase order (PO) systems and vendor invoice processing. Familiarity with certified payroll review and prevailing wage documentation. Experience with fuel management, driver/vehicle maintenance tracking, or fleet administration. Experience with travel and expense administration (e.g., Hotel Engine, CLC, EZ Pass). Prior administrative experience in a construction or field-office setting. Key Comptencies Organization and Planning Attention to Detail Accuracy in Recordkeeping Excellent Communication Skills Vendor and Invoice Management Confidentiality Problem Solving Ability to Work Independently Physical Requirments Ability to sit for extended periods while working at a computer or desk. Occasional standing, walking, bending, and reaching to access files, office equipment, and supplies. Ability to occasionally lift and carry up to 50 lbs. Ability to operate standard office equipment. Visual acuity adequate for reading documents and viewing a computer screen for extended periods. Ability to occasionally travel to field or job site locations as needed. Work is generally performed in an office setting; occasional exposure to outdoor or field conditions when visiting job sites. Elderlee, Inc. is an equal opportunity employer.

Pay:

$25.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person