SUMMARY:
Yocha Dehe Wintun Nation (Yocha Dehe or Tribe) is a federally recognized tribal government. The Tribe's mission is to provide for the health and welfare of its people, to govern its own lands and affairs with sovereign independence and in a manner consistent with its cultural values, and to enhance and diversify its economy for the overall good of the nation. Yocha Dehe's governing body, its elected Tribal Council, is charged with implementing this mission. As a federally recognized tribe, Yocha Dehe exercises a government-to-government relationship with the United States, as well as with the State of California and local governments, and the Tribe actively engages with outside agencies and officials, local stakeholders, and members of the public.
POSITION SUMMARY
The Receptionist's primary responsibilities include providing receptionist duties for a multiline telephone system, answering incoming calls, and directing callers to appropriate personnel. This position is also responsible for the general administration of the front desk, as well as providing support to the Citizen Services Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required. Answers questions about the organization and provides callers with address, directions, and other information. Updates master calendars and coordinates meeting arrangements. Orders refreshments/caterings for meetings, gatherings, and special events. Orders, receives, and maintains office supplies for all Community Center departments' rooms. Keeps the supply room stocked and organized. Receives, sorts, logs, and routes mail and publications, daily. Maintains fax machines, sends faxes, and retrieves and routes incoming faxes, assists users as requested. Performs other clerical duties as needed, such as filing, photocopying, collating, and distributing correspondence.
- Ensures the Community Center lobby is always maintained and orderly, including the coffee counter.
- Estimates food and beverage usage and maintains stock of food and beverage products.
- Updates and disseminates contact information for Tribal Council Members, Committees, Tribal Members, and personnel on a regular basis.
- Assists in preparing letters and correspondence.
- Assists with recording meeting actions.
Performs other duties as assigned.
REQUIRED KNOWLEDGE AND EXPERIENCE
Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Supervisory Responsibilities This job has no supervisory responsibilities. Experience and/or Education High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience. Communication and Comprehension Skills Must have excellent communication skills in verbally and in written form. Ability to maintain a high level of accuracy and confidentiality concerning Tribal matters by using tact, diplomacy, and an understanding of the organizational culture, climate, and/or politics. Excellent interpersonal skills both in person and by telephone using professional and courteous etiquette with sensitivity to the diversity of a multi-cultural audience. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Computer Skills Must be proficient in Microsoft Office applications with the ability to use word processing, multimedia, email, spreadsheets, and database management software. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving a few concrete variables in standardized situations. Certificates, Licenses, Registrations Individuals must be able to successfully pass the Tribal Gaming Agency (TGA) Background Check. Must possess a valid driver's license and maintain a driving record that is satisfactory to the Tribe's insurance carrier. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodations. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and reach with hands and arms, talk, hear, and smell. The employee is occasionally required to stand, walk, climb, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job with or without reasonable accommodations. The noise level in the work environment is usually moderate. Additional Conditions of Employment Must recognize and maintain confidentiality and ensure security of sensitive Tribal matters. Must be able to work with diverse population and with cultural sensitivity. Must be willing to sign the Tribe's Non-Disclosure, Non-Disparagement and Confidentiality Agreement .
Job Type:
Full-time Pay:
From $19.57 per hour
Benefits:
401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Will you now or in the future require sponsorship to work in the U.S.? Do you agree that a successful clearance of a federal level background check will be required for all positions within the Tribal Government?
Education:
High school or equivalent (Required)
Experience:
related: 1 year (Required)
License/Certification:
Driver's License (Required) Ability to
Commute:
Brooks, CA 95606 (Required)
Work Location:
In person
