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POSITION TITLE
Receptionist
POSITION SUMMARY
The Receptionist is responsible for greeting Polyglass visitors, managing incoming phone calls, and providing administrative support.
REPORTING TO
Accounts Payable Supervisor
POSITION RESPONSIBILITIES
- Provides administrative support including but not limited to the following:
- Oversees the access into the building/front desk area for visitors and deliveries
- Greets all visitors and notifies the appropriate employee.
- Answers, handles and directs incoming phone calls.
- Manages and purchases office supplies
- Receives, sorts, and distributes all mail and packages
- Acts as a back-up to the Executive Administrative Assistant
- Maintains and updates all Corporate Conference Rooms reservations, including the scheduling calendars
- Assists Accounting and Finance department in assigned accounting tasks (open mail, follow up with vendor inquiries, review monthly statements, other tasks as assigned).
- Performs other duties as required.
REQUIRED QUALIFICATIONS
- High school diploma or equivalent required.
- Minimum of 2 years of experience/proficiency using MS Office 365 Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
- Minimum of 2-5 years of work experience, preferably in a fast-paced work environment.
PREFERRED QUALIFICATIONS
- Experience using an Enterprise-wide system such as
AS-400, D-365, SAP
etc., is a plus.
- Bilingual (English/Spanish} preferred but not required.
TRAVEL: