Find & Apply For Buyer / Purchasing Agent Jobs in East Hartford, Connecticut

We are looking for a detail-oriented Purchase & Sales Specialist to support our growing client. This role is ideal for someone who can manage purchasing workflows, coordinate vendor and subcontractor documentation, and help keep project records accurate from kickoff through closeout. The role works closely with project management and accounting teams to ensure commitments, invoices, and supporting documents align with approved project requirements.

Responsibilities:

• Manage the preparation, issuance, and tracking of purchase orders, verifying scope details, pricing accuracy, and proper coding before release.
• Administer subcontractor and vendor agreements to ensure documentation is completed promptly and routed to accounting for further processing.
• Gather, review, and maintain required compliance records such as insurance certificates, W-9 forms, lien waivers, and related vendor paperwork before work begins or payments are issued.
• Partner with project managers and accounting staff to reconcile contracts, commitments, invoices, and payments against approved purchasing documents.
• Enter and update project cost commitments and related data in internal systems, helping maintain accurate financial and project records.
• Review change order support against contract terms and keep active contract documents updated and distributed to the appropriate stakeholders.
• Organize and maintain contract files, purchasing logs, and project documentation so records remain accessible, complete, and audit-ready.
• Compile project closeout packages and preserve documentation throughout the full project lifecycle, from award through final payment.