We are looking for a detail-oriented Purchase & Sales Specialist to support our growing client. This role is ideal for someone who can manage purchasing workflows, coordinate vendor and subcontractor documentation, and help keep project records accurate from kickoff through closeout. The role works closely with project management and accounting teams to ensure commitments, invoices, and supporting documents align with approved project requirements.

Responsibilities:

Manage the preparation, issuance, and tracking of purchase orders, verifying scope details, pricing accuracy, and proper coding before release. Administer subcontractor and vendor agreements to ensure documentation is completed promptly and routed to accounting for further processing. Gather, review, and maintain required compliance records such as insurance certificates, W-9 forms, lien waivers, and related vendor paperwork before work begins or payments are issued. Partner with project managers and accounting staff to reconcile contracts, commitments, invoices, and payments against approved purchasing documents. Enter and update project cost commitments and related data in internal systems, helping maintain accurate financial and project records. Review change order support against contract terms and keep active contract documents updated and distributed to the appropriate stakeholders. Organize and maintain contract files, purchasing logs, and project documentation so records remain accessible, complete, and audit-ready. Compile project closeout packages and preserve documentation throughout the full project lifecycle, from award through final payment. Previous experience handling purchase orders and day-to-day purchasing coordination in a detail-focused environment. Background working with vendor agreements, subcontract documents, or similar contract-related paperwork. Strong proficiency in Microsoft Excel and general Microsoft Office applications. Ability to manage multiple documents and deadlines with a high level of accuracy and organization. Effective communication skills for working with project teams, vendors, and accounting personnel. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .