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Executive Assistant/Office & Property Manager The Grapevine - 4.2 West Hollywood, CA Job Details Full-time $120,000 - $140,000 a year 13 hours ago Benefits 401(k) Paid time off Qualifications Confidential information handling Microsoft Outlook Filing Executive administrative support Facility maintenance management Attention to detail Vendor relationship management Vendor communication Organizational skills Managing executive calendars Technical Proficiency Property management Full Job Description Executive Assistant /

Office & Property Manager Location:

West Hollywood, Los Angeles, CA Employment Type:

Full-Time, On-Site Schedule:

Monday-Friday, 8:30 a.m.-5:30 p.m., with occasional flexibility as needed

Compensation:

$100,000-$140,000 DOE, plus discretionary bonus and comprehensive benefits About the Role A well-established and growing lobbying firm with a multi-state presence is seeking a highly capable, self-directed Executive Assistant / Office & Property Manager for its Los Angeles office. This multifaceted position will support three partners and the firm's owner, who travels to Los Angeles regularly. The role will also oversee the daily operations of the West Hollywood office, the building in which it is located, and a private residence. Because the partners are frequently out meeting with clients, the successful candidate must be comfortable working independently and taking full ownership of the office and properties. The ideal candidate notices what needs attention, acts with urgency, and resolves issues without requiring constant direction. This is an established position with existing responsibilities and systems to learn and manage. While the role is hybrid in scope—combining executive support, office management, and property oversight—it is not a remote position . Key ResponsibilitiesExecutive & Personal Support Provide administrative support to three partners and the firm's owner. Manage multiple calendars, including meetings, appointments, events, conference calls, and scheduling changes. Coordinate travel arrangements, including flights, hotels, ground transportation, reservations, itineraries, and expense reports. Prepare professional correspondence, meeting materials, presentations, and other documents. Track priorities, deadlines, and follow-up items to ensure timely completion. Process check requests, invoices, reimbursements, and other administrative paperwork. Maintain organized electronic and physical filing systems. Answer and direct incoming calls and take messages as appropriate. Handle occasional personal requests, errands, and special projects. Maintain complete confidentiality regarding clients, business matters, and personal information. Office Management & Client Experience Ensure the office remains polished, organized, fully stocked, functional, and ready for meetings at all times. Serve as a welcoming and professional point of contact for clients, guests, executives, and visitors. Coordinate conference room preparation, catering, guest arrivals, mail, deliveries, and other daily workplace needs. Manage office supplies, equipment, technology needs, inventory, and service providers. Serve as the primary point of contact for building management, vendors, maintenance professionals, cleaning services, and other outside providers. Coordinate repairs, maintenance requests, inspections, office access, and necessary follow-up. Maintain vendor records, service schedules, warranties, invoices, and related office documentation. Support employee, consultant, and visitor onboarding, including building and office access. Proactively identify and resolve operational issues and recommend ways to improve efficiency, organization, and the overall workplace experience. Building & Residence Oversight Oversee the ongoing maintenance and general condition of the office building and a private residence. Coordinate vendors, repairs, routine maintenance, inspections, access needs, and improvement projects. Obtain estimates, research and present options, schedule work, and confirm that projects are completed properly and on time. Conduct regular walkthroughs and proactively identify maintenance, safety, or organizational concerns. Track service requests and communicate with landlords, tenants, building representatives, and property contacts as needed. Maintain organized records of repairs, invoices, warranties, service providers, and property-related expenses. Ensure the building and residence remain secure, functional, organized, and well maintained. Respond to occasional urgent or time-sensitive property matters with sound judgment and an appropriate sense of urgency. Qualifications Minimum of 5 years of experience providing executive or administrative support and managing office operations. Previous experience in a blended Executive Assistant, Personal Assistant, Office Manager, Property Manager, Facilities Coordinator, or House Manager position. Demonstrated ability to support multiple executives or partners with competing priorities. Strong calendar management experience using Microsoft Outlook. Experience coordinating vendors, repairs, maintenance, supplies, facilities requests, or property-related matters. Exceptional organizational skills, attention to detail, and follow-through. A proactive and resourceful approach, with the ability to work confidently without close supervision. Strong judgment and the ability to anticipate needs, research solutions, and present thoughtful options. Polished and professional appearance and demeanor reflective of the firm. Excellent written and verbal communication skills. Highly discreet, trustworthy, and comfortable handling confidential information. Technologically proficient and able to learn new software, systems, and office technology. Comfortable working in a fast-paced environment with shifting priorities. Local to Los Angeles with reliable transportation. Available to work on-site Monday through Friday and provide occasional after-hours support for urgent property matters. Ability to successfully complete a criminal background check.

Preferred:

Previous experience working in a lobbying firm, government, legislative, public affairs, or professional services environment. The Ideal Candidate The ideal candidate is a true self-starter who takes pride in keeping people, properties, and daily operations running smoothly. This individual is equally comfortable managing a complex calendar, preparing the office for an important client meeting, coordinating a building repair, or ensuring that a residence is properly maintained. They are calm, accountable, responsive, highly organized, and naturally attentive to their surroundings. Most importantly, they see what needs to be handled and take ownership of getting it done.

Pay:

$120,000.00 - $140,000.00 per year

Benefits:

401(k) Paid time off

Work Location:

In person