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Now viewing: Assistant Property Manager
RH
Robert Half
Assistant Property Manager
Entry-Level JobVerifiedNo experience needed
Job Description
Description We are looking for an organized Assistant Property Manager to support day-to-day administrative and operational functions for a property management team in Carmel, Indiana. This Long-term Contract position is ideal for someone who thrives in a fast-paced real estate environment, communicates professionally with tenants and vendors, and keeps records, reporting, and office processes running smoothly. The role combines office coordination, contract and invoice support, tenant service follow-up, and assistance with budgeting and routine property management administration.
Responsibilities:
- Coordinate meetings, appointments, and property-related events while helping keep team schedules organized and on track.
- Prepare documentation for vendor bids, service agreements, and invoice processing, and support compliance with company policies and established procedures.
- Review, code, and route invoices for approval, while assisting with check requests, expense documentation, and tenant bill-back items.
- Maintain office readiness by monitoring supply levels, ordering needed materials, and supporting daily administrative functions.
- Manage contract administration records, including certificates of insurance, renewal tracking, and organized filing for leases and vendor agreements.
- Oversee purchase order and maintenance work order records, and compile regular status updates for open tenant service requests.
- Build positive working relationships with tenants, clients, and internal teams by responding professionally to service needs and tracking follow-up activity.
- Assist with monthly and quarterly reporting, meter readings, staff time processing, and preparation of information used for annual budgets.
- Support general property management office operations by maintaining accurate files, handling correspondence, and protecting confidential information.
Requirements Requirements:
- High school diploma or equivalent required; bachelor's degree preferred.
- Prior customer service or property management support experience is preferred.
- Strong verbal and written communication skills with the ability to interact professionally with tenants, vendors, and leadership.
- Proficiency with Microsoft Office Suite and confidence performing routine administrative and reporting tasks.
- Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
- Ability to follow direction, exercise initiative, and handle sensitive information with discretion.
- Comfortable working in an office environment that may require extended periods of sitting, standing, walking, and occasional movement between buildings in varying weather conditions.