Find & Apply For Property / Real Estate / Community Manager Jobs in Portsmouth, New Hampshire

Position Summary The Business/Property Manager provides administrative, operational, and property management support for McNabb Properties and affiliated entities. This role is responsible for office administration, vendor coordination, accounts payable support, tenant communication, and property operations. The ideal candidate is highly organized, detail-oriented, service-focused, and capable of managing multiple priorities in a fast-paced environment.

Schedule:

Tuesday -Friday 11 AM-7:30 PM and Saturday 9 AM to 5:30 PM Office Management

• Answer and direct incoming telephone calls.
• Process incoming and outgoing mail daily, including date-stamping invoices and routing them for approval.
• Purchase and maintain office supplies
• Purchase and organize kitchen and bathroom supplies
• Maintain well organized central filing of all company documents
• Maintain an up-to-date employee contact directory
• Ensure office plants are properly maintained.
• Maintain electronic files and essential documents for all company entities Technology & Equipment
• Coordinate and assist with the maintenance of computers, printers, telephone systems, internet services, GoDaddy, and Wix.com platforms.
• Serve as a point of contact for technology vendors and service providers as needed Accounts Payable
• Maintain COI & W-9's for all vendors. No invoices shall be paid without a W-9 and a certificate of insurance
• Process and file bi-weekly accounts payable documentation once checks have been signed.
• Assist the Director of Finance with monthly utility bill entry, including Eversource, NRG, Unitil, Fidium, Comcast, and other utility providers as assigned. Property Management
• Serve as the primary contact for tenant service requests and maintenance issues
• Collect holiday schedules and coordination of building access for the property management team.
• Maintain organized records and documentation related to the building operations and compliance
• Support vendor scheduling and access coordination with the Property Management team
• Communicated with tenants regarding scheduled vendors, building access, and operational updates.
• Assist with troubleshooting issues with the Property Management team. Treadwell Mansion
• Assist guests with access control and property-related inquiries
• Monitor and respond to emails for Treadwell Mansion.
• Monitor third party AI software for guest questions. Respond as needed and report issues to management to correct. On-Call Responsibilities
• Participate in an established on-call rotation to respond to after-hours service requests and operational issues.
• Escalate issues appropriately while exercising sound judgment and problem-solving skills.
• Maintain clear communication with the Property Manager and vendors during on-call coverage. Qualifications & Core Competencies Experience (Preferred)
• Prior experience in property management, facilities coordination, real estate operations, or a related administrative role.
• Experience working with tenants, vendors, and maintenance teams in a professional environment. Skills & Qualities
• Self-starter with the ability to work independently, take initiative, and follow tasks through to completion.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Comfortable making day-to-day decisions within established policies, procedures, and approved budgets.
• Proficiency with Microsoft Office applications, cloud-based software, and property management systems.
• Reliable, professional, customer-service oriented, and team-focused.

Physical Requirements:

Ability to move throughout office and property locations, occasionally lift office supplies up to 25 pounds, and utilize standard office equipment and computer systems.

Equal Opportunity Employer:

McNabb Properties is committed to providing equal employment opportunities and maintaining a professional, respectful, and inclusive workplace.

Pay:

$70,000.00 - $75,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person