Find & Apply For Elementary and Secondary School Administrator Jobs in Whittier, California

Office Professional -

Scheduling JobID:

17955

Position Type:

Secretarial/Clerical/ Secretary Date Posted:

8/25/2026

Location:

Pioneer High School District:

Ann Arbor Public Schools

POSITION TITLE

Office Professional/ Scheduling FTE:

1.0 POSITION

LOCATION

Pioneer High School SALARY:

Cat. Z, 12 month, AAEA/OP Salary Schedule

REPORTING RELATIONSHIP

Building Principal

QUALIFICATIONS REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

EDUCATION AND EXPERIENCE

High school graduate with additional training. 3-5 year of previous experience Experience with word processing, spreadsheets and database software.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Records:

Coordinate student enrollment with class secretaries, counselors and the deans. Maintain complete confidentiality of student records. Enforce legal requirements for dissemination of records. Maintain and update transcripts and cumulative folders, including preparation of folders for all new students. Maintain student special education records. Provide statistical information for all college & National Merit applications as well as provide transcript request. Prepare transcripts and cumulative folders for microfilming. Assist in preparation of student records for legal proceedings. Close out senior transcripts and thin out cum folders of graduating class. Record external test scores, advance placement results and verify GPA for transcripts. Prepare data processing sheets for maintaining computer record file. Organize and file grades at interim and marking periods. Prepare various federal & state reports. Greet visitors and assist students that enter office.

Scheduling:

Meet with other schools for Scheduling Timeline. Develop/maintain the Course Request Guides. Create course sections as appropriately determined by the Dean and District staffing. Pre-schedule students in PowerSchool. Build the Master Schedule in PowerSchool. Keep track of all Community staff members and room assignments if assigned a room. Print requested reports related to the Master Schedule by the deans , counselors and department chairs. Provide training/assistance in PowerSchool. Enter student counts for each course by grade in a spreadsheet for staffing purposes. Work with the counselors and assist with course overrides. Keep track of new and departing staff in the form of a report and in PowerSchool. Communicate, as needed, with PowerSchool support personnel at Balas. Seek further professional growth and development through available training. Attend Administrative, Counseling, or Department Chair Meetings when scheduling is on the agenda. Assist with Count Day- Student Accounting and follow-up. (original said "responsible for count day") Answer routine telephone inquiries for the Community Resource (CR) department and the Assistant Dean. Create new CR courses in PowerSchool, as needed and manually add them to student schedules. Work with CR department chair to coordinate CR contract caseloads and reports needed. Regular and reliable attendance is an essential function of the job. Other duties as assigned.

LANGUAGE SKILLS

Read, analyze, and interpret professional journals, technical procedures, or governmental regulations Communicate effectively and present information both in oral and in written form

REASONING ABILITY

Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of statistical information and data related to student achievement. OTHER SKILLS and

ABILITIES

Interact with public and other staff as required. Apply knowledge of current replicated research and techniques related to sensory issues.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, bend, sit and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally be required to push up to 25 lbs and must be able to lift and/or move up to 50lbs, such as boxes of textbooks. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. Ann Arbor Public Schools is committed to a diverse and inclusive workplace. Ann Arbor Public Schools is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

METHOD OF APPLICATION

All applicants must complete the online application at a2schools.org >> District Links >> Job Postings Email To A Friend Print Version