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University Registrar

Posting Details

Posting Details Logo Institution Black Hills State University

Working Title University Registrar

Posting Number

NFE03211P

Department BHSU-Registrar

Physical Location of Position (City) Spearfish

Posting Text University Registrar

Black Hills State University | Spearfish, South Dakota Black Hills State University invites applications for University Registrar. The Registrar leads the office responsible for student academic records, registration, transfer credit evaluation, academic catalogs, degree awarding, enrollment verification, and transcript services. This position protects the accuracy and confidentiality of student records while helping students, faculty, and staff navigate academic policies and processes. The University Registrar supervises office personnel; oversees registration, degree audits, and graduation processes; and works with Academic Affairs and campus partners to implement approved curriculum and improve student information systems. The Registrar also advises university leaders on academic records practices and ensures office operations comply with university, South Dakota Board of Regents, state, and federal requirements, including

FERPA. ESSENTIAL DUTIES & RESPONSIBILITIES

a. Establish office priorities, procedures, service standards, and measures of effectiveness.

b. Supervise, train, and evaluate staff; assign work and maintain coverage for critical academic deadlines.

c. Develop the office budget, manage resources, document procedures, and plan for continuity of operations.

d. Serve on University and Regental committees and advise campus leaders on registrar functions and the operational effects of proposed academic policies.

e. Direct the creation, accuracy, security, correction, retention, and authorized release of student academic records.

f. Oversee grades, academic standing actions, transcripts, enrollment and degree verifications, and other official record services.

g. Interpret and implement applicable requirements under

FERPA, SDBOR

policies, university policies, and records retention schedules; coordinate complex questions with appropriate campus and system offices.

h. Maintain controls and audit practices that protect record integrity and support accurate institutional reporting.

i. Oversee registration processes, academic term setup, course section data, enrollment changes, withdrawals, and related student communications.

j. Help develop and administer the academic calendar and ensure that published dates, deadlines, and procedures are accurate and consistent.

k. Resolve escalated registration issues within approved policy and delegated authority.

l. Coordinate implementation of approved programs, courses, prerequisites, and degree requirements in the catalog and student information system.

m. Oversee production and maintenance of the academic catalog in partnership with Academic Affairs.

o. Direct the recording and evaluation of transfer credit according to approved policies and articulation agreements.

p. Maintain reliable degree audit rules and communicate the effects of curriculum changes to affected offices.

q. Direct graduation application, degree audit, eligibility review, degree posting, diploma, and related record processes.

r. Provide leadership to produce bi-annual Commencement exercises.

t. Identify barriers or recurring errors in degree completion processes and recommend improvements.

REQUIRED QUALIFICATIONS

• Bachelor's degree from an accredited institution.
  
• Progressively responsible experience in a college or university registrar's office or closely related academic administration, including experience supervising personnel or leading complex operations.
  
• Demonstrated knowledge of academic records, registration, curriculum and degree requirements, and student information systems.

PREFERRED QUALIFICATIONS

• Master's degree.
  
• Experience leading multiple registrar functions at a university.
  
• Experience with Ellucian Banner or a comparable student information system and with degree audit and catalog systems.
  
• Experience implementing policy or system changes across multiple departments.
  
• Knowledge of South Dakota Board of Regents policies and processes.

SPECIAL COMMENTS

Sponsorship is not available for this position.

TO APPLY

Applications must be made at http://yourfuture.sdbor.edu. Please attach a cover letter, resume and the names and contact information of at least three professional references. First review for this position will begin on November 15, 2026 at 11pm mountain time. For application assistance, please contact Human Resources at 605.642.6549. Questions specific to the position may be directed to John Allred at john.allred@bhsu.edu. Arrangements for accommodations required by disabilities can be made by contacting Cassie Maser at 605-642-6545 or Cassie.

Maser@bhsu.edu. Employment is dependent upon a satisfactory background check. Posting Date 09/30/2026

Closing Date Open Until Filled Yes

First Consideration Date 11/15/2026

Advertised Salary $85,000-$95,000 commensurate with qualifications plus benefits

Duration of the Term 12 months

If Other, describe duration Appointment Percent 100

Work Hours 8am-5pm M-F (Fall and Spring)

7:30am - 4:00pm M-F (Summer) Typical Hours Worked Per Week Appointment Type Regular

Faculty Status No

Scope of Search External (includes Internal)

If internal, define scope of search This position requires No Requirement

If other, please indicate Department Description and Cultural Expectations Black Hills State University is a masters-level state university with more than 3,600 students. The campus leads the region in sustainability efforts and maintains top academic programs in business (AACSB Accredited), exercise science, natural sciences, social sciences, the arts, mass communication, health sciences and education. The University, founded in 1883, is located in the northern Black Hills, a region abundant with outdoor activity and culture. Spearfish, S.D., is recognized as one of the top 10 most livable small towns in the USA and has also been recognized nationally for outdoor recreational opportunities. A second location, BHSU-RC, is in Rapid City, the state's second-largest city. BHSU, a member of NCAA Division II athletics, offers 14 sports, and has a legacy of champion rodeo teams. Equal Employment Opportunity Statement Black Hills State University is an Equal Opportunity Employer. Black Hills State University and the Board of Regents ensure that all employment practices are free of discrimination. Contact Information Working Conditions

Cognitive Requirements Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication, Pace-average

Protective Clothing/Equipment Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify N/A

Physical Requirements Please designate the physical requirements of this position Repetitive Motion, Sitting for sustained periods of time, Standing for sustained periods of time

Describe any of the conditions selected N/A

Sensory Requirements Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses), Color Vision, Depth Perception, Near Vision

Working Conditions & Exposures Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above Working Environment Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Classroom Environment, Office Environment

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.