Find & Apply For Bookkeeper / Accounting Clerk Jobs in Petaluma, California

Part-Time Billing Specialist/Accounts Receivable Clerk (Hybrid) Dolce Neve Inc. Petaluma, CA Job Details Part-time $22 - $30 an hour 2 days ago Benefits Work from home Employee discount Opportunities for advancement Flexible schedule Qualifications Google Workspace Phone communication Research Attention to detail QuickBooks Critical thinking Client interaction via phone calls

Full Job Description Job Title:

Part-Time Billing Specialist/Accounts Receivable Clerk (Hybrid)

Company:

Dolce Neve, Inc.

Location:

Petaluma, California - Hybrid (Mix of Remote and On-Site)

Job Type:

Part-Time ( 20-25 hours/week, flexible schedule)

Compensation:

$22.00 - $30.00 / hour (Depending on experience)

About Us:

For 30+ years Dolce Neve, Inc. has provided the Specialty Coffee Industry with professional commercial and residential beverage equipment repair service, tailored preventative maintenance programs, equipment and water filtration sales and solutions. Headquartered in the city of Petaluma in Sonoma County, CA, Dolce Neve is a small, family owned business that staffs highly qualified field service technicians to service our vast customer network in the 9 greater Bay Area counties. We partner with internationally acclaimed manufacturers to offer equipment sales and service second to none. Position Summary We are looking for a detail-oriented, organized, and reliable Invoicing Assistant / AR Clerk to join our accounting team. In this role, you will bridge the gap between our field service technicians, sales team, and corporate clients. You will directly manage the flow of field technician data and third-party work orders into our accounting system, ensuring that all equipment sales, parts, and service labor are accurately billed and collected. Dolce Neve employs narrative invoicing to deliver a thorough, chronological history of completed services to our clients. With this approach, every billed hour and part is backed by a detailed, firsthand account written by the technician on-site. Upon completing an assignment, the technician records and submits the work order via the Field Service mobile app. These records are subsequently audited for accuracy, approved in Field Service, and synchronized with QuickBooks (QB), where the work summaries are integrated to form the descriptive narrative of our final invoice. To successfully execute the invoicing process, one must possess strong critical thinking, research, data entry skills, and meticulous attention to detail, with the ability to concurrently extract and compile data from multiple software platforms. A well-suited candidate will have technical writing proficiency, excellent typing speed, a foundational understanding of basic accounting, and practical experience using QuickBooks, field service applications, and Google Suite. Accordingly, invoicing tasks should be restricted to team members who have thoroughly reviewed Dolce Neve's service offerings, active programs, and daily operational workflows. Prior to starting this process make sure you have a login set up for the following programs which will be used throughout this process:

Rightworks Quickbooks Field Service Management Intuit Google Suite Hardware:

Dual monitors are required for maximum efficiency (Monitor 1: Quickbooks; Monitor 2: Field Service, Google Suite, and customer online billing platforms) A reliable phone to use when communicating with clients or other members of our staff. Key Responsibilities Prepare and send invoices using Quickbooks accounting software. Convert completed field service tickets and external service network dispatches from Corrigo into accurate customer invoices within QuickBooks . Manage accounts receivable functions, including monitoring aging reports, sending monthly open balance statements, processing payments (checks, credit cards, ACH), and applying them to client accounts. Follow up courteously with clients regarding past-due invoices and resolve billing discrepancies or questions. Review Corrigo 's Field Service work orders and vendor portals with QuickBooks ledger items to ensure data integrity and prevent billing gaps. Submit invoices using customer invoicing platforms. (Coupa, Service Channel, Ecotrak, eg) Split time productively between working remotely and collaborating with the team on-site at our local office. Report to and review as needed with the head accountant and operations manager.

Qualifications Software Skills:

Hands-on proficiency with QuickBooks and direct experience utilizing the Corrigo platform (or similar commercial facility maintenance networks) is highly preferred.

Experience:

1+ years of experience in invoicing, accounts receivable, or general bookkeeping, ideally within a technical trade, commercial service, or repair industry. Attention to

Detail:

High accuracy in data entry, commercial portal compliance, and matching technical service parts to financial bills.

Communication:

Excellent written and verbal communication skills for professional, friendly client interactions.

Setup:

A dedicated, secure home workspace with reliable high-speed internet for remote days. Perks & Benefits Flexible part-time hours with hybrid work flexibility Casual, supportive work environment Unlimited great coffee while working on-site Employee discount on coffee gear and accessories How to Apply Please submit your resume along with a brief note telling us about your relevant experience with QuickBooks/Corrigo (and your favorite coffee drink!) to &

Pay:

$22.00 - $30.00 per hour Expected hours: 15.0 - 25.0 per week

Benefits:

Employee discount Flexible schedule Opportunities for advancement Work from home People with a criminal record are encouraged to apply Application Question(s): Do you have experience using accounting software (QuickBooks) and working with it alongside field service applications? Please elaborate if yes. Do you have experience working remotely and independently? Can you successfully accomplish tasks working without direct oversight? Do you have internet access and your own computer set-up? Can you attend monthly staff meetings in Petaluma? Do you have a reliable phone to complete regular check-ins with team and for training purposes?

Work Location:

Hybrid remote in Petaluma, CA 94954