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Accounting Operations Specialist Dugmore & Duncan, Inc. Full-Time | 40 Hours per

Week Compensation:

$27.00-$33.00 per hour Position Overview Dugmore & Duncan, Inc. is seeking an experienced, organized, and detail-oriented Accounting Operations Specialist to support our day-to-day accounting operations. This position will have primary responsibility for full-cycle Accounts Payable and Accounts Receivable , while also assisting with month-end closing, account reconciliations, payroll-related functions, and financial reporting. We are looking for someone who can take ownership of accounting processes from beginning to end rather than simply process transactions. The successful candidate will be comfortable working independently, identifying and resolving discrepancies, maintaining accurate financial records, and communicating professionally with customers, vendors, employees, and management. Experience with NetSuite and strong Microsoft Excel skills are highly desirable. Key ResponsibilitiesAccounts Receivable Manage day-to-day Accounts Receivable activities and maintain accurate customer account records. Record and apply daily customer payments and cash receipts. Process desktop and electronic check deposits. Apply incoming payments accurately to customer accounts and invoices. Research and resolve payment discrepancies and unapplied payments. Prepare and issue approved customer credit memos. Monitor AR aging and assist with collection and follow-up activities on past-due accounts. Respond to customer questions regarding invoices, payments, credits, balances, and account status. Provide professional and responsive customer service while resolving accounting-related questions. Maintain accurate customer records and supporting documentation within NetSuite. Accounts Payable Manage the full Accounts Payable process from invoice receipt through payment. Enter vendor invoices and bills into NetSuite accurately and timely. Review invoices for proper documentation, coding, and approval. Process vendor payments weekly or as required. Maintain accurate vendor records and supporting documentation. Research invoice discrepancies and coordinate resolutions with vendors and internal personnel. Respond promptly and professionally to vendor inquiries regarding invoices and payment status. Maintain and review AP aging and outstanding liability information. Month-End & Financial Reporting Assist with monthly accounting close procedures. Review and reconcile Accounts Receivable and Accounts Payable aging reports. Reconcile company credit card accounts and supporting transactions. Identify discrepancies and research outstanding accounting items. Assist management and accounting personnel with financial reports, schedules, and supporting documentation. Maintain organized and accurate accounting records to support month-end and year-end accounting activities. Assist with other account reconciliations and financial reporting as required. Accounting & Data Management Maintain accounting information and transaction records within NetSuite . Use Microsoft Excel to analyze, organize, reconcile, and report financial information. Create and maintain spreadsheets using advanced Excel functions, including VLOOKUP/XLOOKUP, Pivot Tables, formulas, filtering, and conditional data sorting . Assist with payroll-related accounting and administrative functions as assigned. Maintain confidentiality of company, employee, customer, and financial information. Identify opportunities to improve accounting procedures, accuracy, and efficiency. Maintain organized electronic accounting records and supporting documentation. Perform additional accounting and administrative duties as required. QualificationsPreferred Experience 3+ years of Accounts Payable, Accounts Receivable, bookkeeping, or general accounting experience preferred. Demonstrated experience managing accounting transactions through the complete AP and/or AR cycle. Experience performing account reconciliations and researching accounting discrepancies. Working knowledge of general accounting principles and procedures. Experience assisting with month-end accounting close activities is preferred. NetSuite experience is strongly preferred. Experience working in a distribution, construction, commercial contracting, or similar business environment is a plus. Computer & Data Skills Strong Microsoft Excel skills. Experience with Pivot Tables, VLOOKUP/XLOOKUP, formulas, filtering, sorting, and financial data analysis . Ability to learn and effectively use accounting and business management software. Strong data-entry skills with a high degree of accuracy. Professional Skills Excellent attention to detail and accuracy. Strong organizational and time-management skills. Ability to manage multiple priorities and recurring accounting deadlines. Ability to work independently and take ownership of assigned responsibilities. Strong problem-solving skills and willingness to research discrepancies through resolution. Strong written and verbal communication skills. Professional and service-oriented approach when working with customers and vendors. Ability to communicate consistently and effectively with supervisors and coworkers. Ability to work collaboratively as part of a team. Compensation $27.00-$33.00 per hour , depending on experience, accounting knowledge, NetSuite proficiency, Excel skills, and overall qualifications. This is a full-time, hourly position based on a 40-hour workweek . Employees may be eligible for periodic compensation increases and performance-based bonuses based on individual performance, responsibilities, company performance, and available funds. Benefits Dugmore & Duncan offers a comprehensive employee benefits package that includes:

Health Insurance:

Blue Cross Blue Shield medical insurance eligibility after 30 days of employment. Flexible Spending Account (FSA): Available to eligible employees. Short-Term and Long-Term Disability Insurance. Life Insurance.

Spousal Health Plan Reimbursement:

Eligible employees covered under a spouse's health insurance plan may qualify for reimbursement in accordance with company policy. 401(k) Retirement Plan.

Paid Vacation:

One week of paid vacation, prorated during the employee's first year of employment.

Personal Time:

Seven paid personal days annually, prorated during the first year.

Additional Vacation:

A second week of vacation beginning with the next applicable calendar year under company policy, with a third week available after the employee's seventh anniversary.

Mileage Reimbursement:

Business mileage reimbursed at the applicable IRS mileage rate when use of a personal vehicle is required for company business. What We're Looking For This position is well suited for an accounting professional who enjoys being responsible for the entire accounting workflow rather than one small piece of it . The successful candidate will understand how AP, AR, cash receipts, vendor payments, customer accounts, aging reports, reconciliations, and month-end activities work together. We are looking for someone who will take responsibility for keeping those processes accurate, organized, current, and moving forward . Because this position regularly interacts with customers, vendors, employees, and management, professionalism, reliability, responsiveness, and consistent communication are essential. Dugmore & Duncan, Inc. is an equal opportunity employer.

Pay:

$27.00 - $33.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Disability insurance Flexible spending account Health insurance Paid sick time Paid time off

Work Location:

In person