Find & Apply For Bookkeeper / Accounting Clerk Jobs in Bohemia, New York

Job Summary:

Accounts Payable is responsible for efficiently managing financial transactions, vendor communications, and document processing on a daily basis. They ensure timely email responses, organize and maintain records, and process vendor invoices accurately. Weekly tasks involve ACH payments, vendor onboarding, and check run estimations. Monthly responsibilities include monitoring outstanding checks and analyzing key performance indicators. Additionally, they participate in training and provide support to the supervisor as needed.

Supervisory Duties:

Cross trained on supervisor tasks to support as needed.

Duties/Responsibilities:

• Processes vendor documents in the document approval listing.
• Manage the Accounting Review status, create vendor invoices, and updates based on client requirements.
• Monitors and updates the Document Email Account, looking for errors and outdated information.
• Oversee execution of jobs to close report, including the report to identify the oldest jobs, emailing the vendors to request the missing paperwork, and sending reminder emails to vendors.
• Respond to vendor payment inquiries, vendor email communications, and phone calls within 24 hours.
• Support the Accounts Payable Assistant in their daily tasks to ensure they are executed accurately.
• Complete the Waiting on Corporate and Paperwork Complete reports to ensure timely vendor payments.
• Complete detailed report for any vendors with all missing paperwork for all open accounting work orders.
• Complete Jobs to Close Report to communicate warning emails to vendors.
• Complete tagging work orders for easy identification, including jobs to close jobs and 4-hour minimum jobs.
• Monitors software system cubes for errors or discrepancies.
• Complete phone calls and email communications to obtain any missing vendor paperwork.
• Monitors software systems for voided invoices to ensure vendor pricing is accurate.
• Attends and actively participates in Accounting Team Meetings, sharing insights and ideas.

Required Skills/Abilities:

Possesses strong financial acumen for effective financial management. Demonstrates meticulous attention to detail in data entry and record-keeping. Communicates professionally and effectively through both written and verbal means. Manages time efficiently to meet deadlines and respond promptly to inquiries Exhibits technical proficiency in software tools like QuickBooks and Excel. Solves problems and addresses discrepancies in financial records effectively. Adapts to changes in processes and technology to maintain efficiency

Education and Experience:

• 2-3 years of relevant experience in accounts payable, financial management, or a related role.
• Experience in vendor communications, document processing, and maintaining financial records.

Physical Demands:

• Continual periods of sitting at a desk and computer.
• Frequent reaching for files and documents, bending to file papers and twisting to answer phone calls.
• Extensive use of hands and fingers for typing, writing, and using a computer mouse.
• Occasionally lifting and carrying moderate weight (up to 25 pounds) of files, binders, and office equipment.
• Extensive use of close vision, distance vision, and the ability to adjust focus.

Work Environment:

Primarily working in an office environment with standard lighting and temperature control. Some background noise from colleagues, phones, and printers, but generally quiet working conditions. Prolonged use of a computer and other electronic devices.

Benefits:

Exceptional Work Culture:

Be part of a team that values innovation, collaboration, and a positive environment where your ideas matter

Work-Life Harmony:

We understand the importance of balance. Enjoy flexible schedules that let you thrive both at work and in your personal life

Comprehensive Medical Coverage:

Your health is our priority. Benefit from top-tier medical plans that keep you and your family secure

Dental and Vision Benefits:

We've got your smile and sight covered with excellent dental and vision insurance plans Generous Paid Time Off (PTO): Rest, travel, or pursue your passions with our ample PTO policy

Paid Holidays:

In addition to our PTO plan, employees receive seven paid holidays Robust 401k with

Company Match:

Plan for your future with our competitive 401k plan, featuring a generous company match Life Insurance for

Peace of Mind:

Feel secure knowing you and your loved ones are protected with our life insurance policies after one year of employment Flexible Spending Accounts (FSA): Manage your healthcare expenses with ease using our FSA options

Equal Opportunity Employer:

Professional Retail Services is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Drug-Free Workplace:

Professional Retail Services is committed to maintaining a drug-free workplace. All employees are required to comply with our drug-free workplace policy.

Background Check Notice:

We may conduct background checks on potential hires.

At-Will Employment:

Employment with Professional Retail Services is at-will, meaning that either you or the company can terminate the employment relationship at any time with or without notice.

ADA Statement:

Professional Retail Services is an ADA compliant employer and provides reasonable accommodation to qualified individuals with disabilities who require them.

Job Type:

Full-time Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance On-site gym Paid time off Vision insurance

Experience:

Accounts Payable:

1 year (Required) Sage accounting software: 1 year (Preferred)

Work Location:

In person