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Accounting Analyst Position Overview The Accounting Analyst is responsible for managing accounts payable while supporting sales invoicing, accounts receivable, month-end close, and internal controls. This role works closely with Purchasing, Operations, Sales, and Finance to ensure accurate documentation, proper approvals, correct expense coding, customer invoicing, and payment application. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with a high volume of transactions. Key Responsibilities Process vendor invoices accurately and promptly using QuickBooks. Perform three-way matching for inventory, services, and freight invoices. Verify invoice accuracy, required approvals, and correct general ledger (GL) coding. Manage weekly payment runs, including ACH, wire transfers, and checks. Track and reconcile vendor statements and resolve discrepancies and pricing issues. Maintain vendor records, including W-9 forms and payment information. Respond to vendor inquiries professionally and promptly. Ensure compliance with payment terms and resolve past-due balances. Maintain organized accounts payable files and supporting documentation. Coordinate the preparation of annual 1099 forms. Support sales invoicing, customer deposit requests, and cash application. Coordinate collection efforts for past-due customer balances. Assist with month-end close activities related to accounts payable and accounts receivable. Prepare and reconcile AP and AR aging reports, accrued expenses, and prepaid accounts. Ensure compliance with internal controls, approval matrices, and company policies. Identify process inefficiencies and recommend improvements across AP and AR functions. Qualifications & Experience At least 2 years of hands-on accounts payable and accounts receivable experience, or an associate degree; a bachelor's degree is a plus. Strong experience using QuickBooks; experience with other ERP systems is a plus. High attention to detail and strong organizational skills. Ability to manage multiple priorities and meet deadlines. Proficiency in Microsoft Excel, including basic formulas, filters, and reconciliations. #PRO123