Find & Apply For Financial Manager Jobs in Nutley, New Jersey

Summary Nutley Family Service Bureau is health and human services agency located in Nutley, NJ, is seeking a Director of Finance and Administration to serve as the organization's finance and business-office leader. Reporting to the Executive Director, this role oversees all financial operations, leads the business office and its administrative staff, ensures compliance with nonprofit accounting standards, and provides strategic financial guidance to support the organization's programs and growth. This role requires a detail-oriented professional with supervisory experience, a passion for the mission, and strong expertise in nonprofit financial management. The target salary range for this position is $120,000-$130,000. The position is in-office, Monday through Friday. About the Role Core Responsibilities Financial Management and Reporting Prepare monthly, quarterly, and annual financial statements in accordance with GAAP and nonprofit accounting standards (FASB ASC 958). Manage accounts payable, accounts receivable, and general ledger maintenance. Oversee cash flow management, banking relationships, and revenue cycle management for outpatient/medical billing. Prepare board reports and present financial summaries to leadership and the Board of Trustees. Support leadership with financial planning and analysis, including for new program and business development. Track and report on financial KPIs. Oversee payroll processing in coordination with Human Resources. Supervision and Team Leadership Supervise, schedule, and develop a team of 3-4 business-office and administrative staff (intake, registration, scheduling, and front-desk support). Set and maintain business-office workflows, coverage, and service standards. Lead hiring, onboarding, training, and performance management for the administrative team. Serve as the escalation point for business-office issues and ensure continuity of administrative operations. Business Office Operations Oversee administration of the electronic health record / practice-management system (iSalus), including user setup and data integrity. Oversee deposit processing, reconciliation, and the weekly deposit reporting routine. Ensure accurate client intake, registration, insurance verification, and billing workflows. Maintain business-office procedures and documentation, and identify opportunities to improve efficiency and accuracy. Grant and Fund Accounting Maintain detailed records for restricted and unrestricted funds. Track grant expenditures and ensure compliance with funder requirements. Prepare grant reports and financial documentation for funders. Coordinate with program managers to ensure proper allocation of grant funds. Support the grant application process with financial projections and budgets. Budget Management Lead the annual budget development process in collaboration with department heads and program managers. Monitor budget performance and provide variance analysis. Prepare financial forecasts and scenario planning. Compliance and Controls Ensure compliance with federal, state, and local tax regulations for nonprofits. Maintain internal controls and financial policies and procedures. Coordinate the annual audit process with external auditors. Oversee Form 990 preparation and filing. Identify financial risks and develop mitigation plans to protect the organization's assets. Where You'll Focus Financial Leadership. You will manage the organization's financial operations and play a pivotal role in its financial health and well-being. You will know where every dollar is and where it is going. Leading the Business Office. You will lead the administrative team and business-office operations, ensuring intake, billing, deposits, and records run smoothly and accurately. Being the Source of Information. You will support the organization's leaders and staff on finances and budgets, serving as the subject-matter expert on all things nonprofit finance. Compliance. You will ensure the organization's compliance with applicable financial regulations and that sound financial controls and procedures are in place to monitor and protect its finances. Skills, Education & Abilities The Must-Haves A self-motivated thinker and doer who works well independently and as part of a team. Relentless attention to detail and accuracy in financial reporting. A capable people-manager who can lead, develop, and hold accountable a small administrative team. A curious finance leader who can understand and navigate a dynamic, evolving environment. A thoughtful communicator who can help both management and staff navigate everyday financial operations. Ability to juggle competing priorities and adapt to changing goals and demands. Required Qualifications A bachelor's degree in accounting, finance, or a related business field. At least four (4) years of experience in nonprofit financial management, accounting, or finance operations, including direct supervision of staff. Demonstrated experience supervising and developing administrative or business-office staff. Working knowledge of GAAP and nonprofit accounting standards (FASB ASC 958). Experience with grant and fund accounting and financial reporting to funders. Strong computer literacy, especially with financial management/accounting software and Excel. Excellent organizational skills, with the ability to manage multiple priorities calmly and professionally, even at a fast pace and high volume. Ability to maintain confidentiality given the sensitivity of the materials and information handled. Ability to work independently, be self-directed, and perform functions with minimal supervision. Preferred Qualifications A CPA designation and/or a graduate degree in finance or accounting. Experience with revenue cycle management or medical billing. Experience administering an electronic health record / practice-management system. Experience with federal grants (OMB Uniform Guidance). Familiarity with donor management systems and fundraising/development operations. Experience with board governance and reporting. About Nutley Family Service Bureau A comprehensive health and human services nonprofit dedicated to strengthening the social and emotional well-being of individuals and families through accessible, affordable mental health counseling and social service programs. A steadfast force in community outreach for over 100 years, the organization is focused on mental health counseling, social service programs, and community outreach initiatives serving individuals and families in Northern New Jersey. Our client is an equal opportunity employer. This is a full-time, onsite position based in Nutley, NJ.

Pay:

$120,000.00 - $130,000.00 per year

Benefits:

Health insurance Paid time off Retirement plan

Work Location:

In person