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Human Resources
Human Resources Assistant
Carson, CA
Find & Apply For Human Resources Assistant Jobs in Carson, California
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Administration / Staffing Job Overview Advance Nursing Services (ANS) is seeking a reliable, organized, and detail-oriented Administrative Assistant / Staffing Coordinator to support daily office operations and staffing needs. This position is ideal for someone who enjoys working with people, coordinating schedules, handling administrative responsibilities, and working in a fast-paced environment. The successful candidate will assist with front office operations while supporting employee scheduling, staffing coverage, recruitment, onboarding, and workforce coordination. Key ResponsibilitiesAdministrative Assistant Duties Manage front desk operations and greet visitors professionally. Answer and route calls using a multi-line phone system. Respond to emails, phone calls, and general inquiries. Perform data entry and maintain accurate records. Prepare, organize, scan, and file documents. Assist with scheduling appointments, meetings, and interviews. Prepare reports, spreadsheets, correspondence, and other office documents. Utilize Microsoft Office, Google Workspace, and other computer systems. Maintain office supplies and assist with ordering supplies. Assist with invoicing, expense tracking, and other basic administrative duties. Provide professional customer service to employees, candidates, clients, and visitors. Maintain confidentiality of employee and company information. Staffing Coordinator Duties Coordinate daily staffing needs and employee schedules. Assist with filling open shifts and maintaining appropriate staffing coverage. Communicate with employees regarding schedules, availability, call-offs, and open shifts. Track and document call-offs, attendance, schedule changes, and staffing concerns. Communicate staffing updates and coverage issues to management. Assist with recruiting and scheduling candidate interviews. Contact candidates regarding applications, interviews, onboarding, and required documentation. Assist with new-hire onboarding and orientation. Maintain accurate employee staffing and scheduling records. Track employee licenses, certifications, training, and required documentation. Assist with identifying staffing gaps and coordinating coverage. Update staffing schedules and communicate schedule changes in a timely manner. Assist with staffing reports, audits, and workforce documentation. Support management with additional staffing and administrative projects as needed. Qualifications Previous administrative, staffing, scheduling, recruiting, or customer service experience preferred. Strong computer skills and proficiency with Microsoft Word, Excel, PowerPoint, and Google Workspace . Previous experience with staffing coordination or employee scheduling is a plus. Experience with an ATS, HRIS, payroll, or scheduling system is preferred. QuickBooks experience is a plus. Excellent verbal and written communication skills. Strong organizational and time-management skills. Excellent attention to detail and data-entry accuracy. Ability to multitask and prioritize responsibilities in a fast-paced environment. Professional telephone and customer service skills. Ability to handle confidential information appropriately. Ability to work independently and as part of a team. Bilingual candidates are encouraged to apply. Ideal Candidate We are looking for someone who is dependable, professional, organized, proactive, and comfortable communicating with employees, applicants, management, and the public. The ideal candidate can manage multiple tasks, follow up on outstanding items, and remain organized while responding to changing staffing needs. If you have experience in administration, staffing coordination, recruiting, scheduling, healthcare staffing, or workforce operations , we encourage you to apply!
