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PACELLI CATHOLIC SCHOOLS

Job Description

ADVANCEMENT OFFICE ASSISTANT

(20 HOURS/WEEK)

MINIMUM QUALIFICATIONS

Administrative Professional degree or at least one-year experience in an office setting Demonstrates knowledge of basic office equipment, including computers and Google Drive and online databases. Possesses good communication skills, including pleasant telephone manner Follows PCS professional dress code Attention to detail A go - getter, self starter Is tactful and considerate Is cheerful, possesses a sense of humor Able to function well under pressure; reacts calmly in emergencies and stressful situations Trustworthy; respects confidentiality appropriate to the position Demonstrates organizational skills Able to work well with school and church staff Able to accept constructive criticism Demonstrates loyalty to school, system, diocese Able to handle money and collection of fees Able to work nights and weekends when necessary ( ie: Golf outing, Panacea, Cardinal Crusade, Shredding Party Practicing Catholic & committed to Catholic education and schoolsBachelor's Degree preferred Administrative experience with knowledge of Google Drive and online databases Ability to assist with the development and implementation of a development program Ability to assist with the marketing/recruitment/retention program Experience in event planning and marketing/communications/public relations preferred Experience with donor databases, fiscal management, and gift solicitation from individuals/businesses preferred Ability to work independently and in a dynamic team environment with staff, volunteers, alumni, donors, parents, vendors, etc. Excellent communication, interpersonal, and organizational skills, including writing, oral presentations, and relationship management skills Ability to prioritize and problem-solve with a goal-oriented, forward-thinking work style

REPORTS TO

Director of Advancement and Marketing

DEVELOPMENT PERFORMANCE RESPONSIBILITIES

Answer telephone and transmit calls and messages accordingly Contacts vendors and donors for donations Process gifts through donor perfect database Perform recordkeeping and filing functions appropriate to the school's needs Prepare and send mailings as directed Ability to maintain and ensure confidentiality of sensitive information and materials Maintain professional, cooperative, and friendly relations with students, parents, staff, public and church Perform all other duties as necessary to the position as specified by the school administrator Assists the Director of Advancement and Marketing and/or the system President in the preparation of publications and marketing materials for advancement, prepares mailings for various fund drives, events, and solicitations. Assists with the planning, organization, and supervision of volunteers, particularly as it relates to special events, fundraisers, or other major projects as essential to functions of development and marketing/recruitment. Work closely with alumni and committees related to alumni awards such as the Distinguished Alumnus, Athletic Hall of Fame, and Alumni Reunion Planning Committees. Record and process incoming contributions, prepare acknowledgement letters, process billings for outstanding pledges, announcements, and other correspondence in a timely manner Responsible for the implementation and supervision of various campaigns and annual drives for fund development in gifts to the general operating fund, scholarships/tuition assistance programs, matching gifts, or restricted/donor-designated gifts. Provide leadership and coordinate special events, including but not limited to the Cardinal Crusade, the Staff Appreciation Party, the Shredding Party, Distinguished Alumni Brunch, and Panacea including: assist with Panacea booth chairs with areas including the silent auction, major raffle, basket raffle and other Panacea booths as needed. Develops and maintains contacts with business and industry in the community including solicitation for fundraising or other support of Pacelli Catholic Schools Provides regular reports to the Director of Advancement and necessary publics on funding activity progress, specifically as it relates to events and other key development and marketing/recruitment initiatives Complies with and carries out the policies of the La Crosse Diocese and PCS Performs other tasks as assigned by the Director of Advancement and Marketing and/or the system

President Pay:

$16.00 - $18.00 per hour Expected hours: 20.0 - 28.0 per week

Work Location:

In person