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Account Specialist#26-04570

Hayward, CA

Onsite

Contract

Starts 8/17/2026

Ends 11/06/2026 Job Description

JUSTIFICATION

Describe the situation that prompted the need for temporary assignment (i.e.,

employee on FMLA, vacant position, etc.). Coverage need for Luna Cai' s desk from 8/11/2026 until and including 11/10/2026. Luna will be out on medical leave.

How long is the assignment expected to last? Approximately 3 months

Please explain the Specific skills required (please describe): Background in accounting,preferably strong experience in Accounts Payable and Payroll; intermediate MS Excel skills; knowledge of MS Outlook and Teams; detail-oriented; organized; able to prioritize and meet recurring deadlines.

Please list a Summary of duties and/or

special requirements. Must provide five or more specific responsibilities. This individual will be responsible for processing accounts payable,accounts receivable, and payroll functions. In addition,they will provide customer service support to both landlords & tenants participating in our housing programs.

DEFINITION/PURPOSE

Under general supervision, to provide a wide variety of fiscal and/or statistical data and control support functions.

DISTINGUISHING FEATURES

The Account Specialist is considered to be a para-professional classification that performs a wide variety of accounting support functions in the Finance Department. The Account Specialist is distinguished from the Accountant classification regarding the performance of support functions as compared to professional accounting tasks performed by the Accountant classification.

SUPERVISION RECEIVED AND EXERCISED

The Account Specialist classification receives direction and supervision from the Finance Director and/or Accountant.

ESSENTIAL AND MARGINAL JOB FUNCTIONS

Primary (essential) and less essential (marginal) responsibilities may include, but are not limited to, the following:

Essential Functions:

Maintain accounts receivables, accounts payables and related financial records. payments and disbursements. Satisfactorily complete any required training courses and pass any associated exams in order to complete the training curriculum.

Marginal Functions:

Consult with bank personnel, contractors, vendors and others to gather information and to resolve imbalances and discrepancies.

Prepare and maintain a variety of statistical and financial data for governmental and internal reports.

Answer questions regarding accounts receivable procedures, rent collections, Section 8 contract payments, accounts payable, vendor payments.

Review daily transaction reports.

Coordinate assigned activities with other staff.

Perform other duties as assigned.

KNOWLEDGE AND ABILITIES

The Account Specialist classification requires the:

Knowledge of:

Principles and practices of financial record keeping and procedures

English grammar and punctuation

Elementary accounting principles and methods

General customer service skills

Data entry methods

Basic mathematics

Ability to:

Communicate effectively both orally and in writing

Understand and follow complex directions

Use independent judgment in carrying out instructions concerning financial records

Accurately maintain records and prepare financial reports

Effectively interact with those contacted in the course of business and other staff

Successfully complete any required training courses and pass associated training examinations

Maintain attention to detail Prepare journal entries and other accounting system input documents.

Determine appropriate assignment categories for expenditures, revenue and general ledger transactions.

Prepare and process payroll including the audit of timesheets, posting of accurate pay codes, hours worked and benefits.

Process purchase orders, assign accounting codes and verify invoices prior to initiating

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Housing Authority internal candidates only : Two (2) years in the classification of Administrative Clerk in the Housing Authority service and demonstrated knowledge of elementary accounting principles.

Education equivalent to the completion of the twelfth (12 th ) grade and one year of college level elementary accounting courses, and two (2) years of increasingly responsible experience administering accounts and compiling a wide variety of fiscal or statistical data and controls.

QUALIFICATION REQUIREMENTS

To perform the duties of this classification successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required for the Housing Technician. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. In addition, a driving record acceptable to the Housing Authority's insurance carrier must be maintained.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the Account Specialist classification. While performing the duties of this classification, mobility within the workplace is required. Manual dexterity is required to operate a computer. Good eyesight is required to read and write. Good hearing and speech are necessary in order to communicate with the general public, co-workers, agency clients, the general public and officials contacted in the normal course of work. Regular attendance is required. Employees in this classification must be able to handle stressful situations. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - Abacus.