Find & Apply For Real Estate Agent / Broker Jobs in Swampscott, Massachusetts

Job description: Job Overview Busy property management office on the North Shore is seeking a highly organized and motivated Administrative Assistant/Leasing Agent to join our team. The ideal candidate will possess excellent communication skills and a strong ability to manage multiple tasks efficiently. This role is essential in supporting daily office operations, ensuring smooth administrative processes, and providing exceptional customer service.

Responsibilities such as:

• Answer and direct phone calls with professionalism and courtesy, demonstrating strong phone etiquette.
• Act as first point of contact between residents and management office.
• Perform clerical duties including filing, data entry, and document preparation.
• Handling maintenance work order process including initial call, entry and tracking/reporting
• Leasing - assist with marketing efforts, show apartments to prospects, lease signings and lease renewal process.
• Maintain an organized office environment by managing supplies and equipment.
• Provide outstanding customer service by addressing inquiries and resolving issues promptly.
• Collaborate with team members to support various administrative projects as needed.
• Ensure confidentiality of sensitive information while handling administrative tasks.

Requirements:

• Proven experience as an Administrative Assistant or in a similar role within an office environment.
• Strong time management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with property management software, Resman, is preferred.
• Excellent verbal and written communication skills to interact professionally with clients and team members.
• Attention to detail and accuracy in performing clerical tasks.
• Ability to work independently as well as part of a team in a fast-paced environment.

QUALIFICATIONS

• High school education or equivalent.
• Some previous residential property manager experience is preferred, willing to train the right candidate.
• Customer service experience.
• Valid driver's license and vehicle necessary for leasing activity Pre-employment background test and drug test required.

If you are passionate about providing exceptional administrative support and thrive in a dynamic work environment, we encourage you to apply for this exciting opportunity!

Job Type:

Full-time Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement Harbor Management is an Equal Opportunity Employer.

Pay:

$20.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person